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Facilities Coordinator

1 month ago

London UK, UK, United Kingdom Spencer Marshall Full time

Facilities Coordinator - Paddington


We are working alongside a global leader who partner some of the world’s largest organisations, delivering first class, integrated Facilities Management and Workplace Management solutions. Our client supports organisations around the world to develop, implement and manage their Integrated Facilities and Workplace Management strategies.



Our client can provide you with a genuine opportunity to work with a progressive and innovative employer. They are a business pushing to the front of the Integrated Workplace and FM services world. You will make enduring professional relationships; you will work alongside some of the best professionals in the business. If you are focused on aspiration, they will embrace that. More than anything else, they are a people business, their business is their people.



This role is an opportunity to really show what you can do and genuinely add value to a role, make it yours


Facilities Coordinator, core responsibilities:


The Facilities Coordinator will be responsible for supporting HQ Facilities Operations. This role holder should demonstrate excellent organisation, administration, communication, interpersonal and customer services skills, with all levels of the operation/organisation and have good working knowledge of facilities, reception and associated duties.


KEY RESPONSIBILITIES:


Facilities

  • Support the Management of all hard and soft services
  • Be part of the Facilities / Workplace team ensuring the delivery of a 5 star FM service
  • Daily checking off all areas of the office and meeting rooms including office temperatures, maintenance issues and cleaning standards, resolving any areas of concern
  • Meeting room set up, including room changes during the day, to ensure rooms are set ready for use for each meeting as required. Liaising with the Housekeeping team for any set-ups
  • Provide general pro-active support to the office and additional cover for colleagues during holidays and periods of absence.
  • Assist with management of new starters and visitor access.
  • Raising purchase requisitions and invoice verification as role requires
  • Assist with other general duties including postal services/stationery supplies and ad-hoc tasks as required by operations management team.
  • Respond to staff requests and queries, logging tasks on ServiceNow.
  • Use of in-house systems such as ServiceNow (Helpdesk), V-Learn (Training), vShipping (Courier), Concur (Expenses), Coupa (Requisitions & Invoicing) and Travel
  • Participate as part of the team with weekly fire alarm testing and associated safety checks
  • .H&S compliance for areas of responsibility ensuring all documentation electronically and/or written is up to date and correctly filed.
  • Contribute to the Environmental Management Program and/or additional site initiatives.
  • Participate as part of the operations emergency team, including assisting the evacuation process.



Person Specification


  • Experience in a Facilities Management
  • Good working knowledge of Microsoft office suites.



Sound like you? then please get in touch



My client is an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. D E & I is engrained in their DNA.


If you need any reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – please contact us on info@spencermarshall.couk for assistance