Facilities Coordinator
3 weeks ago
Facilities Coordinator Ref: VN066 London, UK (5-months contract)
The Opportunity
We are seeking a highly organised and detail-oriented Facilities Coordinator to join our team.
As a Facilities Coordinator, you will be responsible for ensuring the smooth operation and maintenance of our facilities. Your role will involve coordinating and overseeing various aspects of facility management, including maintenance, repairs, security and safety.
The ideal candidate will have excellent communication skills, strong attention to detail and the ability to multitask effectively.
Please note that this role is a temporary role (5-months contract).
Main Responsibilities
Take and relay messages for the whole FM Team.
Assist with all FM enquiries, manage FM24 helpdesk jobs.
Cover for Reception.
Build and maintain good client relations with Macro and Client employees.
Building inspections, checklists and audits on YellowJacket and S2.
Oversee minor contracts and attend vendor meetings.
Undertake DSE training and assessments.
Resolve any problems or complaints.
Aim to handle all queries within the bounds of own knowledge and experience but equally taking appropriate decisions about when to escalate issues upwards to the Facilities Manager.
Assist in maintaining and adhering to the company’s QMS procedures and systems.
Compile and record information as required and assist in the production of the monthly KPI’s.
Maintain first aid/fire marshal registers and organise training courses.
Order first aid/fire marshal equipment when required.
Administration of new starter induction courses.
Update utility and waste data on Greenstone platform.
Liaise with the Building Management Team and report any issues.
Update contract register.
Update the FM SharePoint to ensure that all department and team information is up to date.
Ensure maintenance and upkeep of the site operations file and central filing are regularly updated including SharePoint.
Act as cover to support the team when its required due to workload, holiday and sickness cover.
The ideal candidate will have:
Experience in a similar role.
Customer service background.
Educated to GCSE level or higher.
Microsoft Office proficiency.
Strong Communication skills.
Flexiblity.
Ability to work in a team as well as alone.
Organisation Skills / Multi-tasking.
Customer/Client Focus.
Positive “can do” attitude.
Reliability.
Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria below, please apply as you may still be suitable for this role or another role within our organisation. Should you require any adjustments to assist during the application/hiring process please do make us aware.
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