Facilities Coordinator
2 months ago
Facilities Coordinator - 12-month FTC
Goodman Masson are working with an Educational/Research institute in Central London to recruit for a Facilities Coordinator to support day-to-day operations of the reception desk and act as the ‘face’ of the business, to create a great workplace environment for visitors and colleagues. This is a hands-on, customer facing and varied role which consists of a variety of administrative and operational support tasks
Salary: £30,092 per annum
Duration: 12-month Fixed-Term Contract
Location: Central London
The successful candidate will be responsible for:
- being onsite in the office Monday through Friday to greet visitors at the front desk, direct and escort them as required.
- maintain office security and control access via the entrance
- run through set-up of AV equipment and Zoom function in internal event spaces and provide office tours upon request
- manage incoming and outgoing deliveries, distribute internal post and manage the lost property process
- proactively manage the Reception and Facilities phone and email inboxes, responding in timely manner and communicate office related updates
- carry out daily office health & safety walkarounds and complete cleaning inspections, request cleaning support as and when needed
- log building faults and maintenance issues with the landlord and book callouts with contractors, escort contractors around the building
- order office supplies and keep inventory of stock, raise purchase orders and keep log of all office expenditure
- support with and present at onsite internal events and social activities, which occasionally may be out of office hours (prior notice would be given)
- manage HR and IT requests such as reasonable adjustments requests, booking travel, arranging courier delivery and purchasing equipment
- support Facilities Officer and Operations Manager with ad hoc requests
The successful candidate will have:
- experience in a similar role
- excellent customer service skills
- good time-management and excellent organisational skills
- strong verbal and written communication
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