Facilities Coordinator

3 months ago


London, UK, United Kingdom GAIL's Full time

JOB PURPOSE


Being the bridge that connects our bakeries and our contractors together, driving win-win partnerships. A clear communicator who is comfortable juggling multiple projects at once.

The purpose of your role is to ensure that everyone has the right information at the right time. Ensuring our bakeries are set up correctly on Pronett and making sure both our bakeries and contractors are aligned with any work agreed.



KEY RESPONSIBILITIES


  • Create new bakery sites on Pronett before openings and notify Operations and Bakery Managers upon completion.
  • Assign appropriate PPM/PMV contractors for new bakery sites.
  • Set up new contractors on Pronett and Finance systems.
  • Serve as liaison with contractors on invoice payments, coordinating with Accounts Payable.
  • Regularly review quotation statuses and communicate with contractors and bakeries to maintain workflow.
  • Notify bakery teams of small projects or remedial works impacting operations and arrange out-of-hours work.
  • Produce budget reports for Finance to support Opex and Pronett Dashboards for Operations.
  • Address bakery team queries on reactive or quotable jobs logged on Pronett.
  • Raise ad hoc purchase orders as requested by Facilities and Property Manager.
  • Approve daily small reactive works to ensure timely contractor appointments.
  • Coordinate with Shopping Centers and Building Managers to obtain work permits for contractor tasks.
  • Oversee utility meter works at bakeries to ensure minimal operational downtime.
  • Update directories including contractor listings, landlord contacts, and asset listings.
  • Download KPI/performance data to support Facilities Manager before contractor meetings.
  • Follow up with contractors for updates on works when prompted by bakeries/Operation Managers.
  • Provide necessary bakery finish schedules to Facilities/Building Manager and contractors.
  • Assist bakeries with job logging and status updates on Pronett.
  • Coordinate with waste management contractors to minimize service disruptions.
  • Update the Verkada system with operational changes and produce requested footage.


AND YOU THE MISSING INGREDIENT...


  • Clear communicator who has the ability to influence and persuade stakeholders both inside and outside of GAIL’s
  • Confident and experienced using Pronett
  • Detail focused, someone who is comfortable working on multiple projects at the same time
  • Good organisational skills and time management
  • Problem solving, you enjoy working with others to find a solution
  • Ability to multitask leading different projects and work under pressure, with changing priorities and tight deadlines

  • Facilities Coordinator

    2 months ago


    London,, UK, United Kingdom Boden Group Full time

    Looking to excel in a career in Facilities Management? Boden Group is working with a top London flexible workspace business to help them source a Facilities Coordinator to join their team in London. You'll work with the Facilities Manager and Area Managers to ensure an exceptional member experience across all touch-points, including maintaining our...


  • London,, UK, United Kingdom Macro Full time

    Facilities Coordinator Ref: VN066 London, UK (5-months contract)The Opportunity We are seeking a highly organised and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operation and maintenance of our facilities. Your role will involve coordinating and overseeing various...


  • London, UK, UK, United Kingdom Spencer Marshall Full time

    Facilities Coordinator - PaddingtonWe are working alongside a global leader who partner some of the world’s largest organisations, delivering first class, integrated Facilities Management and Workplace Management solutions. Our client supports organisations around the world to develop, implement and manage their Integrated Facilities and Workplace...


  • London,, UK, United Kingdom Goodman Masson Full time

    Facilities Coordinator - 12-month FTCGoodman Masson are working with an Educational/Research institute in Central London to recruit for a Facilities Coordinator to support day-to-day operations of the reception desk and act as the ‘face’ of the business, to create a great workplace environment for visitors and colleagues. This is a hands-on, customer...

  • Facilities Coordinator

    3 months ago


    London,, UK, United Kingdom Ryder Reid Legal Full time

    Are you an experienced Facilities Coordinator looking for your next career move with a top international law firm? If so, we have the perfect role for you!You will be working Monday to Friday, 9:30-17:30 at their office based in central London. You will be supporting the Facilities Manager.Competitive salary offered & benefits.Duties include but not limited...


  • London, UK, UK, United Kingdom Spencer Marshall Full time

    Facilities Coordinator - Paddington We are working alongside a global leader who partner some of the world’s largest organisations, delivering first class, integrated Facilities Management and Workplace Management solutions. Our client supports organisations around the world to develop, implement and manage their Integrated Facilities and Workplace...


  • London, UK, UK, United Kingdom Handle Recruitment Full time

    A leading Luxury Goods company is looking for a Facilities Coordinator to join on a temp-to-perm basis, supporting the Facilities Manager with day-to-day office and maintenance tasks. The ideal candidate will have previous office experience and a strong interest in developing a career in the facilities management industry.Please note: This role requires some...

  • Facilities Assistant

    1 month ago


    London,, UK, United Kingdom Maxwell Stephens Recruitment Full time

    Are you a seasoned Facilities Assistant looking for an opportunity to thrive in a prestigious environment? Look no further! Our client, a distinguished self-managed investment trust company listed on the London Stock Exchange, is seeking a dedicated Facilities Assistant to join their esteemed team.Our client boasts a rich heritage. With a commitment to...


  • London Liverpool Street Station, London , London, UK, United Kingdom Owen Reed London Full time

    Role: Facilities Services Assistant Location: Liverpool Street Hours: 8am to 5pm Salary: Competitive The Facilities Assistant is responsible for, facilities and office services. Providing an efficient and professional service to attorneys and staff. Duties & Responsibilities of a Facilities Services Assistant This list is not exhaustive and may...


  • London,, UK, United Kingdom BioTalent Full time

    GMP Facilities Manager – Gene Therapy Vector Facility (London)BioTalent have partnered with a gene therapy fector Facility to find an experienced GMP Facilities Manager to join them. These facilities, which include cleanrooms, storage areas, and Quality Control spaces, play a key role in translating innovative medical research into clinical therapies for...


  • London, UK, UK, United Kingdom Handle Recruitment Full time

    Exciting Opportunity: Facilities Admin Assistant at a Creative Entertainment/Gaming Company in the West End!We are on the lookout for a proactive Facilities Assistant to join this vibrant entertainment and gaming company based in the heart of the West End. You'll be part of a fast-paced, creative team that thrives on collaboration and delivering a...


  • London,, UK, United Kingdom Boden Group Full time

    Senior Facilities ManagerStratford, LondonUp to £92,000 + Bonus + Benefits Our client, a leading global asset manager, is seeking an experienced and dynamic Facilities Manager to lead and direct their facilities function of one of their large single site's in Stratford, London. This role is pivotal in ensuring the strategic direction and day-to-day...


  • London,, UK, United Kingdom Placed by Leon Full time

    Placed have partnered with a Global commercial real estate company on an exciting new opportunity based in London.My client is looking for an experienced Senior Facilities Manager to join the Management team.This business critical role needs someone who can develop and implement a comprehensive asset Planned Preventative Maintenance...


  • London, UK, UK, United Kingdom Higher Capital Consulting Full time

    About the Role:As the Head of Facilities, you will play a pivotal role in overseeing the day-to-day management of flagship location for a leading private health organisation, with a specific focus on evolving and delivering outstanding front-of-house experiences. You will be responsible for ensuring that our reception and customer-facing services meet the...


  • London,, UK, United Kingdom Frameless Full time

    Introduction to Frameless Frameless London is a pioneering, innovative story-telling company that uses the highest quality projection and digital technology, combined with Hollywood-style special effects to remix, reimagine and reinterpret stories. We are driven by the pursuit of excellence and the desire to create world-class entertainment that transports...

  • Facilities Lead

    3 days ago


    London, South East, UK, United Kingdom HAYS Full time

    Facilities Lead Your new company A global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Each talent makes their collective bolder and brighter. They are guided by four core principles that underpin everything we do across all our diverse businesses: Music is...


  • London,, UK, United Kingdom Vantage Data Centers Full time

    About Vantage Data CentersVantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large...


  • London, UK, United Kingdom BNP Paribas Real Estate Full time

    The company BNP Paribas Real Estate Facilities Management Ltd is the facilities management arm of BNP Paribas Real Estate, and the vehicle through which 100 staff within the FM function are employed. Working closely with the Property Management/ surveying teams across the country we deliver managed services to approximately £3.5 billion of client assets...

  • Office Coordinator

    2 months ago


    London,, UK, United Kingdom KMK Recruitment Full time

    We have an exciting opportunity for an Office Coordinator to join a dynamic and friendly Property Company to ensure the smooth day to running of the Head Office. You will be responsible for providing a high level of Reception, Administration and Facilities duties, by acting as the first point of contact for staff, clients, and visitors. Proactively and...

  • Project Coordinator

    2 weeks ago


    London,, UK, United Kingdom The Crowd Full time

    About The Role:A profoundly influential international large design practice, known for their pioneering and cutting-edge projects, are currently looking for a Project Coordinator to become part of their team in London.This dynamic hybrid role will provide comprehensive administrative support to project leads and team members on a high-profile project, along...