Facilities Administrator

3 weeks ago


Carlisle, Cumbria, United Kingdom North Cumbria Integrated Care NHS Foundation Trust Full time

About the Role

The post holder will provide administrative support to the Facilities Management team directly, working alongside other administrative colleagues in the team.

This is a fast-paced and varied role, with opportunities to build relationships with a wide group of colleagues.

  • Great communication skills are essential.
  • Great organisational skills and ability to prioritise is a must.
  • Experienced in Microsoft Office.

Work Environment:

Office based, Carleton Clinic.

Hours:

Monday to Friday - Office Hours.

The Facilities Department manages and provides Domestic, Catering, Portering, Reception/Switchboard, Customer Services and Security, including contract/PFI management and quality assurance. This role will be working directly for the Catering Department. These services are provided to both internal and external customers to the Trust.

Our core team is made up of Managers, Supervisors and Administrators who each contribute to the management of all Facilities staff located at various acute and community Trust hospital sites across the county.

Main Duties of the Job

The post holder will have excellent attention to detail and organisational skills as the role will involve the coordination and implementation of office procedures. This will require a high degree of organisational skills and excellent working knowledge of administration systems.

The post holder will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills.

They will be responsible for prioritising various administrative duties, managing department mailboxes, organising meetings and formal minute taking, electronic filing, updating staff ESR system, document formatting, compliance data collation, financial ordering/invoices processing, and data input on various digital systems.

Previous experience in a busy administrative setting, using Microsoft Office Outlook, Word and Excel is essential. Additional experience working within Catering or Facilities Management within an NHS setting would be advantageous.

Candidates must be able to demonstrate and give examples of their experience within their supporting information relating to the essential criteria outlined on the job description.

About Us

At North Cumbria Integrated Care NHS Foundation Trust, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high-quality care every time':

Being a clinically led organisation

Quality and safety at the heart of our Trust

A positive patient experience every time

A great place to work

Managing our money well

As an organisation, we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria, we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Job Responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for applicants who do not meet the eligibility criteria will not be progressed.

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

  • Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
  • If sufficient response is received, this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings, please ensure the following:

  • Junk Mail is checked regularly


  • Carlisle, Cumbria, United Kingdom North Cumbria Integrated Care NHS Foundation Trust Full time

    Job Summary:The post holder will provide administrative support to the Facilities Management team directly, working alongside other administrative colleagues in the team. The role will involve the coordination and implementation of office procedures, requiring a high degree of organisational skills and excellent working knowledge of administration...


  • Carlisle, Cumbria, United Kingdom Morgan Sindall Infrastructure Full time

    DescriptionMorgan Sindall Infrastructure is seeking a skilled Facilities Administrator to join our team. This role will be based in the UK and offers a competitive salary of £25,000 - £30,000 per annum.Key Responsibilities:Provide administrative support to the facilities manager, including maintaining administrative systems, coordinating office activities,...


  • Carlisle, Cumbria, United Kingdom North Cumbria Integrated Care NHS Foundation Trust Full time

    About the RoleThe Facilities Administrator will provide administrative support to the Facilities Management team, working alongside other administrative colleagues in the team.This is a fast-paced and varied role, offering the opportunity to build relationships with a wide group of colleagues.The post holder will have excellent attention to detail and...


  • Carlisle, Cumbria, United Kingdom North Cumbria Integrated Care NHS Foundation Trust Full time

    Job SummaryFacilities AdministratorThe Facilities Administrator will provide administrative support to the Facilities Management team, working closely with other administrative colleagues. This is a fast-paced and varied role, offering opportunities to build relationships with a wide range of colleagues.Key ResponsibilitiesProvide administrative support to...


  • Carlisle, Cumbria, United Kingdom North Cumbria Integrated Care NHS Foundation Trust Full time

    Job Summary Facilities Administrator - Carleton Clinic As a key member of the Facilities Management team, you will provide administrative support to ensure the smooth operation of our facilities. Your role will involve coordinating office procedures, managing department mailboxes, organizing meetings, and maintaining accurate records....

  • Office Administrator

    4 weeks ago


    Carlisle, Cumbria, United Kingdom Morgan Sindall Infrastructure Full time

    Job Title: Office AdministratorJob Summary:We are seeking an experienced Office Administrator to join our team at Morgan Sindall Infrastructure. The successful candidate will be responsible for providing administrative support to our facilities team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the...


  • Carlisle, Cumbria, United Kingdom Morgan Sindall Infrastructure Full time

    Key Responsibilities:Oversee and coordinate all aspects of general office administration including maintaining administrative systems.Undertake all general office administrative duties in an efficient manner, always offering a good and consistent service to office staff.Provide administrative assistance to all office staff including booking flights, train...


  • Carlisle, Cumbria, United Kingdom Morgan Sindall Infrastructure Full time

    Job Title: AdministratorJob Summary:We are seeking a highly organized and efficient Administrator to join our team at Morgan Sindall Infrastructure. As an Administrator, you will be responsible for performing all office-based administrative activities proactively and efficiently, enabling all office staff to work easily and quickly without disruption.Key...


  • Carlisle, Cumbria, United Kingdom Cumberland Full time

    Job Description: Part Time Facilities AssistantWe are looking for a diligent and skilled individual to join our team as a Part Time Facilities Assistant at Stanwix School in Cumberland.As a key member of our support staff, you will play a vital role in maintaining the overall cleanliness, organization, and upkeep of our school environment. Your duties will...


  • Carlisle, Cumbria, United Kingdom SF Recruitment Full time

    About the RoleOur client, a facilities management business in Carlisle, is seeking a temporary Payroll Administrator to fill a critical position. This role could potentially become permanent for the right candidate.The successful applicant will be responsible for various administrative tasks related to payroll for a large number of employees.Processing new...


  • Carlisle, Cumbria, United Kingdom Spart2 Full time

    Job Title: Assistant PrincipalSpartanburg County School District Two is seeking a highly qualified and experienced Assistant Principal to join our team.Job Summary:The Assistant Principal will assist the principal in ensuring that the school facility is an attractive, pleasant, and productive place in which to work and learn. The successful candidate will...


  • Carlisle, Cumbria, United Kingdom Spart2 Full time

    Spartanburg County School District Two seeks an experienced Education Administrator Assistant to support the principal in ensuring a productive learning environment.Key Responsibilities:Assist in planning, developing, and implementing educational programs.Support staff in improving the school program and fulfilling assigned duties.Provide leadership in...

  • Project Manager

    3 weeks ago


    Carlisle, Cumbria, United Kingdom Carbon 60 Full time

    Project Engineer Job SummaryThis is a fantastic opportunity to join a National Facilities Management company at one of their prestigious clients' sites, contributing to significant growth.Job Responsibilities:Liaise with commercial, technical, and operational management to develop contractor lists and identify new business prospects.Work with the Contracts...


  • Carlisle, Cumbria, United Kingdom National Nuclear Laboratory Full time

    About the RoleWe are seeking a detail-oriented and proactive Technical Support Officer to join our team at National Nuclear Laboratory. The ideal candidate will be responsible for delivering accurate and comprehensive technical support to ensure the highest levels of administrative efficiency.Key Responsibilities:Monitor changes in the Sellafield Ltd...


  • Carlisle, Cumbria, United Kingdom SF Recruitment Full time

    About the PositionOur client, a facilities management business, is seeking a skilled Payroll Administrator to support their team. This role offers an exciting opportunity for someone to develop their skills and experience in payroll administration.The successful candidate will be responsible for managing payroll-related tasks, including processing new...


  • Carlisle, Cumbria, United Kingdom Sharon Lee Ltd Full time

    Sharon Lee Ltd is a leading provider of branded headwear in the retail, music, and promotional industries. We are currently relocating to a new facility and are seeking an experienced Production Administrator to join our team.As a key member of our Production Team, you will be responsible for maintaining the production schedule, ensuring timely completion of...


  • Carlisle, Cumbria, United Kingdom Haven Full time

    Role OverviewAs a Maintenance Administrator at Haven, you will play a vital role in ensuring the smooth operation of our facilities. Your primary responsibility will be to coordinate and manage maintenance activities, ensuring that all work is planned, delivered, and executed efficiently and effectively.Key Responsibilities• Review work requests and...


  • Carlisle, Cumbria, United Kingdom Haven Full time

    Be a key player in our Facilities Team at HavenAbout the RoleAs a Maintenance Administrator, you will be responsible for ensuring the efficient delivery of maintenance work on park. You will drive the efficiency of the maintenance, stores, and cleaning services operations by planning and communicating with other internal teams and acting as their internal...


  • Carlisle, Cumbria, United Kingdom Haven Full time

    Be part of our Facilities Team at HavenAs a Maintenance Hub Administrator, you will drive the efficiency of the maintenance, stores and cleaning services operations by planning and communicating with other internal teams and acting as their internal contractor to ensure works are completed by the Maintenance and Cleaning Services Teams.Key Responsibilities:-...


  • Carlisle, Cumbria, United Kingdom Cumberland Full time

    Estimated Salary: £24,294 per annum (pro rata)Vacancy Type: Part TimeThe Stanwix School in Cumberland is seeking a reliable and flexible individual to fill the role of Site Operations Manager. The successful candidate will be employed for 15 hours per week during term time and an additional 4 weeks during school holiday periods.This position involves...