Office Administrator
4 weeks ago
Job Title: Office Administrator
Job Summary:
We are seeking an experienced Office Administrator to join our team at Morgan Sindall Infrastructure. The successful candidate will be responsible for providing administrative support to our facilities team, ensuring the smooth operation of our office.
Key Responsibilities:
- Provide administrative support to the facilities team, including maintaining administrative systems and undertaking general office administrative duties.
- Assist the facilities manager in ensuring the project buildings are managed accordingly and jobs are raised in a timely manner.
- Oversee and coordinate all aspects of general office administration, including maintaining administrative systems and providing administrative assistance to all office staff.
- Interact with colleagues, customers, and visitors, maintaining a polite and helpful approach with all.
- Answer telephone calls, enquiries, and requests, and handle them courteously and appropriately or pass to a relevant member of the team.
- Prepare responses to correspondence containing routine inquiries.
- File and retrieve company documents, records, and reports, and ensure all filing is up to date and well-managed.
- Create and modify documents, such as invoices, reports, memos, letters, and financial statements, using word processing, spreadsheet, database, and/or other presentation software.
- Set up and coordinate meetings and conferences.
- Attend meetings as requested, to record minutes, compile, transcribe, and distribute minutes of meetings.
- Collect and maintain inventory of office equipment and supplies, and put this away in all relevant buildings.
- Arrange for the repair and maintenance of office equipment.
- Support staff in assigned project-based work.
- Maintain confidentiality in all aspects of company and customer information.
- Ensure that internal company relationships with other departments, offices, and business units/regions are positive and supportive.
Requirements:
- GCSE level or equivalent.
- Ability to interpret procedures and policies of the organisation.
- Ability to communicate effectively.
- Ability to deal effectively with people.
- Knowledge of administrative principles and their application.
- Ability to work well either alone or as part of a team.
- Computer literate.
- Good writing, analytical, and problem-solving skills.
- Ability to operate standard office equipment.
- Ability to follow oral and written instructions.
- Ability to handle a wide variety of situations and problems.
About Us:
We believe in delivering responsible nuclear and defence infrastructure.
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