Administrative Assistant

3 weeks ago


Carlisle, Cumbria, United Kingdom Morgan Sindall Infrastructure Full time

Key Responsibilities:

  • Oversee and coordinate all aspects of general office administration including maintaining administrative systems.
  • Undertake all general office administrative duties in an efficient manner, always offering a good and consistent service to office staff.
  • Provide administrative assistance to all office staff including booking flights, train tickets and hotel rooms and anything else that may be required.
  • Interact with colleagues, customers and visitors, maintaining a polite and helpful approach with all.
  • Answer telephone calls, enquiries and requests and handle them courteously and appropriately or pass to a relevant member of the team.
  • Prepare responses to correspondence containing routine inquiries.
  • File and retrieve company documents, records and reports and ensure all filing up to date and well-managed.
  • Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office.
  • Set up and coordinate meetings and conferences.
  • Attend meetings as requested in order to record minutes, Compile, transcribe and distribute minutes of meetings.
  • Collect and maintain inventory of office equipment and supplies and put this away in all relevant buildings.
  • Arrange for the repair and maintenance of office equipment.
  • Support staff in assigned project-based work.
  • Maintain confidentiality in all aspects of company and customer information.

Facilities Support:

  • Support the Facilities Manager with general administrative tasks including raising jobs for repairs to be carried out, building walk arounds.
  • Support the Facilities Manager when responding to queries from the site building manager.
  • Locker management in all welfare buildings.
  • Ensure all common areas of the building are kept clean and tidy.
  • Be prepared to take additional responsibility, where you see it is necessary, to support the department/function or the office staff in general.


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