Senior Administrative Coordinator

3 weeks ago


StainesuponThames, Surrey, United Kingdom Pivotal Recruitment Ltd Full time

Pivotal Recruitment Ltd is seeking a highly skilled Senior Administrative Coordinator to provide exceptional support to our global executives.

Job Description:

We are looking for an accomplished professional with over 5 years of diverse experience in administrative roles. The ideal candidate will possess excellent interpersonal and organizational skills, be adept at multitasking in a fast-paced environment, and ensure attention to detail and accuracy.

  • Executive Leadership Support & Office Management:
    • Ensure smooth communication and operations by acting as the key point of contact between executives and internal/external clients. Manage all office operations across multiple locations, ensuring services run efficiently.
  • IT & Office Equipment Management:
    • Collaborate with IT companies to ensure all office equipment functions correctly and employee issues are resolved promptly. Maintain a detailed inventory of office computer equipment and manage company phone systems and cell phone plans, troubleshooting issues as needed.
  • Onboarding & Personnel Support:
    • Play a key role in onboarding new employees, offering administrative guidance and support to ensure a smooth transition into the company. Assist personnel globally with administrative and logistical support, ensuring smooth daily operations.
  • Vendor & Supply Management:
    • Work directly with vendors to manage office supplies, including coffee and drinks, etc. Coordinate with external vendors for promotional events including conference exhibitions. Create and develop printed promotional literature such as brochures and Product Line cards. Foster strong relationships to ensure smooth, timely delivery of services and supplies.
  • Calendar & Travel Management:
    • Handle complex calendar management, travel arrangements, and meeting coordination for global executives, successfully managing schedules across multiple time zones. Ensure the seamless planning and execution of events both locally and internationally. Coordinate scheduling of international meetings and trade shows.
  • Social Media & Digital Marketing:
    • Manage social media platforms for Europe, driving brand visibility and engagement through targeted campaigns. Collaborate with marketing companies to align strategies and maintain consistent messaging across channels, including LinkedIn, email, and the company website. Develop product videos and other promotional content for LinkedIn and newsletter campaigns.

The estimated salary for this position is $70,000 - $90,000 per annum, depending on experience and location.



  • Staines-upon-Thames, Surrey, United Kingdom Pivotal Recruitment Ltd Full time

    About the Job:Pivotal Recruitment Ltd is seeking a seasoned Executive-Level Administrator/Office Manager to oversee the day-to-day operations of our organization. This is a fantastic opportunity to leverage your skills and experience to drive business success.Key Responsibilities:Leadership Support: Provide administrative support to senior executives,...


  • Staines-upon-Thames, Surrey, United Kingdom Pivotal Recruitment Ltd Full time

    We are looking for a talented Senior Corporate Administrator to take on the role of Global Office Manager Executive at Pivotal Recruitment Ltd. As a seasoned administrator or office manager, you will be responsible for overseeing all aspects of our office operations, including communication, IT, onboarding, vendor management, calendar management, and social...


  • Staines-upon-Thames, Surrey, United Kingdom Sciences Po Rennes Junior Conseil Full time

    Role Overview:We are seeking a highly organized and efficient Administrative Support Coordinator to join our team at Sciences Po Rennes Junior Conseil. The successful candidate will provide administrative support across our office functions, with a focus on supporting HR administration processes.The Role:As an Administrative Support Coordinator, you will be...


  • Staines-upon-Thames, Surrey, United Kingdom Surbiton High School Full time

    Job SummaryWe are seeking an organised and proactive Administrative Assistant to join our dedicated team at Surbiton High Boys' Prep. This full-time position involves providing administrative support to ensure the smooth operation of the school office. If you are a detail-oriented individual with excellent communication skills, we encourage you to apply.Key...


  • Staines-upon-Thames, Surrey, United Kingdom Auxo Commerical Full time

    Auxo Commercial seeks a Senior Financial Coordinator to oversee the coordination of our finance activities on a 9-month maternity cover contract.The successful candidate will provide financial data and insights to senior management in Korean, manage financial reporting processes, and facilitate collaboration between departments for financial planning and...


  • Staines-upon-Thames, Surrey, United Kingdom beBee Professionals Full time £30,000 - £45,000

    We are looking for an Assistant to Senior Management to join our team in Staines, United Kingdom. The successful candidate will provide high-quality administrative support to our senior management team, ensuring seamless day-to-day operations and effective communication within the company.This is a full-time position that requires strong administrative...


  • Staines-upon-Thames, Surrey, United Kingdom Pivotal Recruitment Ltd Full time

    We are seeking an accomplished Senior Corporate Administrator to join Pivotal Recruitment Ltd as a Global Office Manager Executive. This is a challenging role that requires over 5 years of diverse experience in handling broad responsibilities with a proven track record of commitment and initiative that delivers results.The ideal candidate is a motivated...


  • Staines-upon-Thames, Surrey, United Kingdom beBee Professionals Full time £45,000 - £65,000

    Job OverviewThe Senior Team Coordinator will be responsible for leading, motivating, and supporting the team to meet performance targets and goals. This includes monitoring and reporting on team performance, conducting regular team meetings, delegating tasks, and handling conflict resolution.RequirementsProven experience as a Team Leader or in a supervisory...


  • Staines-upon-Thames, Surrey, United Kingdom Pivotal Recruitment Ltd Full time

    We are seeking a highly skilled Administrative Director to lead our office operations, ensuring seamless communication and services run efficiently. With over 5 years of diverse experience in executive-level administration and office management, the ideal candidate will possess excellent interpersonal and organizational skills, adept at multitasking in a...

  • Office Coordinator

    3 weeks ago


    Staines-upon-Thames, Surrey, United Kingdom beBee Professionals Full time £30,000 - £45,000

    BeBee Professionals is seeking an Office Coordinator to join our team in Staines, United Kingdom. This is a full-time position that requires strong administrative skills and attention to detail.The successful candidate will have previous experience in an administrative role, preferably in a similar industry or sector. They will be proficient in Microsoft...


  • Staines-upon-Thames, Surrey, United Kingdom Londinium Recruitment Full time

    About Our Work: At Londinium Recruitment, we specialize in delivering high-quality mechanical and engineering solutions to various industries. Our focus is on innovation, safety, and customer satisfaction, which has earned us recognition as a leading provider in our field. We're currently seeking a skilled Senior Site Coordinator to join our team,...


  • Staines-upon-Thames, Surrey, United Kingdom Austin Fraser Full time

    Are you looking for a challenging and rewarding role in education administration? We are seeking an experienced School Administrator to join our team at Austin Fraser. This is a full-time opportunity to work in a dynamic school environment, supporting teachers and staff with administrative tasks and providing excellent customer service.Job SummaryThis role...


  • Staines-upon-Thames, Surrey, United Kingdom United Kingdom Accreditation Service Full time

    United Kingdom Accreditation Service is seeking a detail-oriented and organised individual to provide essential administrative and logistical support to operational teams. This role plays a pivotal part in delivering exceptional service to customers and stakeholders while fulfilling UKAS's obligations as the National Accreditation Body.Key...

  • Office Coordinator

    3 months ago


    Staines-upon-Thames, Surrey, United Kingdom beBee Professionals Full time £30,000 - £45,000

    Administrative Support RoleWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Staines, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Handle incoming calls, emails, and correspondence in a...


  • Staines-upon-Thames, Surrey, United Kingdom Pivotal Recruitment Ltd Full time

    Job Title:Executive Assistant Office ManagerAbout the Role:We are seeking a highly skilled and experienced Executive-Level Administrator/Office Manager to join our team at Pivotal Recruitment Ltd. As the communication hub for our organization, this role will be responsible for ensuring smooth operations across multiple locations.Main...


  • Staines-upon-Thames, Surrey, United Kingdom beBee Professionals Full time £30,000 - £45,000

    At beBee Professionals, we are seeking a skilled Administrator to provide administrative support to our team. This role is crucial for maintaining a smooth and efficient work environment.Key Responsibilities:Manage incoming correspondence and maintain office supplies and equipment inventories.Prepare and edit documents, reports, and presentations.Coordinate...


  • Staines-upon-Thames, Surrey, United Kingdom Austin Fraser Full time

    About the Role: As a CUSTOMER SERVICE COORDINATOR SPECIALIST, you will be responsible for delivering high-quality customer service and administrative support to clients. This includes coordinating travel arrangements, managing databases, and responding to internal and external enquiries. To succeed in this role, you will need to have excellent communication...


  • Staines-upon-Thames, Surrey, United Kingdom Pivotal Recruitment Ltd Full time

    About the Role:We are seeking a highly skilled and experienced Administrative Services Manager to join our team at Pivotal Recruitment Ltd. As an Executive Support Specialist, you will be responsible for handling broad responsibilities, ensuring smooth communication and operations in a fast-paced environment.Key Responsibilities:Act as key point of contact...


  • Staines-upon-Thames, Surrey, United Kingdom beBee Professionals Full time £30,000 - £45,000

    We are seeking an Administrative Support Specialist to provide high-quality administrative support for our team in Staines, United Kingdom.The role is essential for ensuring smooth day-to-day operations and effective communication within the company. An estimated salary for this position is £25,000 - £35,000 per annum.Key Responsibilities:Handle incoming...

  • Senior Office Manager

    4 weeks ago


    Staines-upon-Thames, Surrey, United Kingdom Pivotal Recruitment Ltd Full time

    Pivotal Recruitment Ltd seeks a highly skilled Senior Office Manager to lead office operations across multiple locations, ensuring seamless communication and services run efficiently.With over 5 years of diverse experience, the ideal candidate will possess excellent interpersonal and organizational skills, adept at multitasking in a fast-paced environment...