Office Operations Coordinator

1 week ago


London, Greater London, United Kingdom Octagon Full time
About the Role

We are seeking a highly organized and proactive Office Manager & Executive Assistant to join our dynamic team at Octagon, playing a key role in managing our Shoreditch-based office environment and supporting senior leadership.

This is a unique opportunity to shape the office experience for our growing agency, ensuring a productive, welcoming, and well-organized workspace.

Responsibilities
  • Oversee daily office operations, ensuring the office runs efficiently and remains a well-maintained, enjoyable environment.
  • Serve as the primary liaison with building facilities for maintenance, repairs, and any operational issues that arise.
  • Maintain the cleanliness, order, and functionality of common areas, break-out spaces, and meeting rooms.
  • Manage kitchen supplies, snacks, and beverages, restocking as needed and coordinating weekly orders.
  • Handle all stationery needs, inventory control, and printer maintenance, liaising with IT for troubleshooting.
  • Organize and oversee both on-site and off-site storage spaces, ensuring they are orderly and available for client team needs.
  • Act as a designated First Aider and Fire Warden, with training provided.
Key Qualities for Success:
  • Organized and Proactive: You keep track of details and stay a step ahead in managing office needs and executive support.
  • Independent and Driven: You thrive in a solo role, balancing day-to-day responsibilities with the flexibility to handle unexpected tasks.
  • People-Centric and Energetic: You bring enthusiasm and a positive attitude to create a welcoming, productive workspace for everyone.
Benefits

We're pleased to offer a wide range of benefits, including but not limited to:

  • Flexible holiday allowance, AXA private medical insurance, life assurance, income protection, pension scheme with 4.5% employer contribution, Employee Assistance Programme
  • Flexible benefits – Gymflex, dental insurance, travel insurance, health cash plan, Cyclescheme, interest-free season ticket loans
  • A Flexible Workplace – we have a number of initiatives in place to ensure that our team have the flexibility to balance work with their lives, this includes flexible holiday and flexible working options.

We also run a number of internal programmes to support physical and mental wellbeing, alongside learning and development opportunities to support career development and progression.


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