PA and Project Coordinator

5 days ago

Richmond, Greater London, United Kingdom Savills Full time

Job Summary:

We are seeking a highly organized and detail-oriented PA and Project Coordinator to join our Lettings Compliance and Customer Services Team on a Maternity Cover basis. As a key member of our team, you will provide administrative support to our Directors and manage various projects across the Lettings division.

Key Responsibilities:

  • Administrative Support:
    • Manage the inbox of our Directors, including drafting and sending emails, and organizing their schedules.
    • Coordinate meetings, events, and travel arrangements for our Directors.
    • Prepare and distribute meeting materials, including agendas, minutes, and action items.
    • Provide administrative support to the Lettings Customer Service and Compliance teams as needed.
  • Project Coordination:
    • Manage and coordinate various projects across the Lettings division, including The Lettings Industry Council (TLIC) and Large Agents Representative Group (LARG).
    • Organize and facilitate meetings, workshops, and training sessions for our teams and external stakeholders.
    • Develop and maintain project plans, timelines, and budgets.
    • Monitor and report on project progress, identifying and mitigating potential risks and issues.
  • Communication and Collaboration:
    • Develop and maintain effective relationships with our teams, stakeholders, and external partners.
    • Communicate project updates, progress, and results to our teams and stakeholders.
    • Collaborate with our teams to identify and prioritize project opportunities and challenges.
  • Reporting and Analysis:
    • Develop and maintain reports on project progress, outcomes, and lessons learned.
    • Analyze data and metrics to inform project decisions and recommendations.

Requirements:

  • Qualifications:
    • ARLA Property mark Technical Award (desirable but not essential)
  • Experience:
    • Previous experience in a PA or administrative role.
    • Previous experience working in the lettings industry (desirable but not essential).
  • Skills:
    • Excellent organizational and time management skills.
    • Strong communication and interpersonal skills.
    • Ability to work independently and as part of a team.
    • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams.
    • Ability to analyze data and metrics to inform project decisions.

What We Offer:

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. If you are a highly organized and detail-oriented individual with excellent communication and interpersonal skills, we encourage you to apply for this exciting opportunity.

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