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Executive Assistant
2 months ago
About Allocate
Allocate is a leading provider of healthcare operations solutions, dedicated to improving patient care and safety. Our mission is to empower healthcare organizations with the tools and expertise needed to deliver exceptional patient experiences.
Role & Responsibilities
The Executive Assistant - Operations Coordinator will play a critical role in supporting the UK & Ireland Managing Director and President – International. Key responsibilities will include:
- Managing the diary and calendar of the UK & Ireland Managing Director and President – International, ensuring seamless coordination of meetings and appointments.
- Providing administrative support, including expense management, travel coordination, and project administration.
- Assisting with event management, including venue sourcing, agenda setting, and on-site support.
- Overseeing office and facilities management for the UK Head Office in Richmond, including reception desk cover.
- Acting as secretary to the National Customer User Group, attending and minuting quarterly meetings.
Requirements
To be successful in this role, you will need:
- PA or secretarial experience in a busy office environment.
- Experience with diary management and arranging travel.
- Experience in managing and coordinating events from start to finish.
- IT literacy, with a high level of experience using Microsoft Office and Outlook.
- Efficiency, good organizing, time management, planning, and prioritization skills.
- Good interpersonal and communication skills, with the ability to communicate effectively at all levels.
- A strong attention to detail and a customer service orientation.
What We Offer
Allocate offers a competitive compensation package and comprehensive benefits package, including health, dental, vision, life, disability coverage, a generous retirement savings plan, paid time off, and paid holidays. We are an equal opportunity employer, committed to diversity and inclusion in the workplace.
