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Administrative Operations Manager

1 month ago

Manchester, United Kingdom Gazprom Energy Full time
Job Description

We are seeking a highly skilled and experienced Personal Assistant to join our Secretariat team within SEFE Marketing & Trading. The successful candidate will work closely with the Head of SM&T Executive Office and be responsible for providing administrative support.

  • Diary Management: Manage the Head's diary, ensuring timely meetings, conference calls, and appointments.
  • Financial Administration: Process expenses, monitor team budget, and assist with planning, accruals, and invoicing.
  • Travel Arrangements: Book travel, manage visas, passports, and other travel documents.
  • Onboarding/Offboarding: Coordinate IT access, seating, floor plans, and internal processing for new employees.
  • Rapport Building: Develop a strong understanding of the Head's working style and adapt accordingly.
  • Gatekeeper: Manage incoming correspondence and calls for the management office.
  • Awareness: Stay up-to-date with the Head's work and deliverables.