Document Management Specialist

4 hours ago


Aberdeen, Aberdeen City, United Kingdom ZipRecruiter Full time
About the Role

The Engineering Division at ZipRecruiter is seeking a skilled Document Management Specialist to support our organization in the Oil and Gas industry.

Key Responsibilities:

  • Review new sales orders for SDRL document requirements and maintain accurate records.
  • Attend kick-off meetings as required to ensure project understanding.
  • Coordinate with manufacturers for timely provision of A01 documentation and client approval within the first week of order receipt.
  • Liaise with the manufacturer on a weekly or bi-weekly basis to monitor documentation progress and schedule adherence.
  • Maintain regular updates with the Document Control Team Lead on job status and workload.
  • Resolve documentation queries related to SDRL requests from customers or manufacturers, escalating issues to the Sales Person initially. If necessary, refer escalated cases to the Sales & Operations Director for resolution.
  • Notify the job coordinator of any significant delays in documentation to inform expediting visits.
  • Create final manuals as jobs progress to prevent backlog accumulation.

Requirements:

  • Proven experience in document control and management.
  • Strong organizational and communication skills.
  • Ability to work in a team environment.

What We Offer:

  • A competitive salary range of £35-38k per annum.
  • An opportunity to work with a leading organization in the Oil and Gas industry.
  • A chance to develop your skills and expertise in document management.


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