Document Management Specialist

5 hours ago


Aberdeen, Aberdeen City, United Kingdom Sword Group Full time
Job Summary

We are seeking a highly skilled Document Management Specialist to join our team at Sword Group. As a key member of our organization, you will play a vital role in ensuring the efficient management of our documentation processes.

About the Role:

In this position, you will be responsible for overseeing the management of our document systems, ensuring they are consistently updated and optimized for efficiency. This includes meticulously overseeing the flow of critical documents, ensuring their accurate storage and seamless accessibility.

You will also provide crucial support and training to our team, empowering them to navigate our systems effortlessly and enhancing overall operational effectiveness.

This role is embedded within our customer's Document Control team, where your meticulous attention to detail will play a key role in ensuring strict adherence to industry standards and fostering a culture of compliance within our organization.

Main Responsibilities:

  • Update Electronic Document Management System (EDMS) to ensure documentation adheres to work instructions
  • Manage hard copy documentation on both onsite and offsite archive locations, in accordance with Document Schedules to preserve evidential information that can be sourced when required
  • Capture and share high-value, final-version documentation in EDMS to preserve corporate memory and improve search and future retrieval
  • Distribution of safety-critical documentation to ensure complete, accurate, and quality information is available at all locations and in emergency situations
  • Seek continuous improvements in process to improve efficiency in technical and company management system documentation
  • Track and manage information to establish accountability and traceability
  • Deliver front-line support for information queries to facilitate business requirements
  • Audit controlled documents to ensure integrity and confidence in the documentation held
  • Ensure Information flow effective between end user and management system

Requirements:

  • Document Control knowledge and experience gained within the energy sector
  • Good written and verbal communication skills
  • Proven experience in the use of electronic document management systems (EDMS)
  • Motivated self-starter, ability to work on own initiative
  • Methodical and organized, with good attention to detail
  • Knowledge of engineering and design documentation types

Salary:

$65,000 - $80,000 per year

Benefits:

  • Personalized Career Development: We create a development plan customized to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth
  • Flexible working: Flexible work arrangements to support your work-life balance
  • Fantastic benefits package including generous annual leave allowance, enhanced family-friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance program, discounted cash plan, and more...


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