Administrative Support Specialist
5 days ago
We are seeking an experienced Administrative Support Specialist to join our Marketing Team. The successful candidate will have a proven track record of providing high-level administrative support, with excellent communication and interpersonal skills.
The role involves supporting the Marketing Leadership Team, maintaining and managing Marketing VP diaries, arranging meetings, booking meeting rooms/software links, and coordinating Marketing VP meetings and conferences. You will also be responsible for creating PowerPoint presentations, Word documents, and Excel spreadsheets, as well as preparing and submitting multi-currency expense reports.
The ideal candidate will be a flexible and adaptable individual with a 'can-do' attitude and high attention to detail. They will also possess strong organizational skills, with the ability to prioritize effectively and meet deadlines.
Key Responsibilities:
- Maintain and manage Marketing VP diaries, arranging meetings and booking meeting rooms/software links.
- Coordinate Marketing VP meetings and conferences, including venue/hotel booking, travel, and catering.
- Create PowerPoint presentations, Word documents, and Excel spreadsheets.
- Prepare and submit multi-currency expense reports.
- Manage purchase orders, ensuring payment of invoices with the EMEA finance team.
- Conduct specific projects and research on behalf of the Marketing Team, managing information flow accurately and timely.
- Maintain office systems, data management, and electronic filing as needed.
- Efficiently administer Marketing legal contracts and other documentation.
- Implement new processes and procedures to streamline work.
- Perform other ad hoc duties as required by the Marketing Team.
Benefits: Competitive salary and benefits package, opportunities for career development and growth.
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