Facilities Coordinator

5 days ago

City of London, Greater London, United Kingdom Mitie Security Limited Full time

About Mitie Security Limited

Mitie Security Limited is a leading provider of premium front of house services, renowned for our authentic and tailored approach to customer service and relationships with clients. We pride ourselves on delivering bespoke services that meet the unique needs and requirements of our clients.

Job Summary

We are seeking a highly skilled and experienced Facilities Coordinator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day running of our facilities, providing exceptional customer service, and maintaining the highest standards of service delivery.

Main Responsibilities

  • Servicing Our Employees

Serve as a primary point of contact for employees, conveying a proactive and customer-focused attitude, and promptly responding to employee queries and requests.

Maintaining Facilities

Conduct regular floor walks to ensure our offices are maintained to the highest standards, ensuring they are fit for purpose, tidy, professional, and compliant with all health and safety regulations.

Managing Suppliers

Effectively manage third-party supplier relationships to ensure services are delivered to the highest standards, including tracking service level agreements, budgets, and performance.

Coordinating Events

Assist with internal events, such as operations planning, liaising with maintenance, porterage, and cleaning departments.

Identifying and Reporting Issues

Identify and report maintenance issues, contributing to the ongoing improvement of our workplace.

Managing Purchase Orders

Issue and manage purchase orders, collaborating with the Head of Property Service on various workplace projects and initiatives.

Providing Excellent Customer Service

Respond to facility service requests, ensuring incidents are resolved, and requests are escalated to other resources as needed.

Supporting Business Objectives

Receive objectives and projects from the management team and work together to achieve service excellence.

Ensuring Health and Safety

Be familiar with all fire, emergency, and health and safety procedures that apply to the site, acting as a Fire Marshal in case of evacuation.

Documenting Processes

Create documentation of processes and workflows.

Supporting Building Emergencies

Support all building emergencies, including the coordination of outside contractors or property management to fix issues.

Maintaining Furniture Assets

Maintain current lists of all furniture assets.

Working in a Fast-Paced Environment

The position requires standing, walking, and being active on a daily basis.

Person Specification

We are looking for an experienced professional who has:

  • Delivered VIP customer service in a corporate environment
  • Been self-driven, used initiative, and had a positive outlook and a clear focus on high-quality service
  • Been proactive and forward-thinking in their approach to work, demonstrating adaptability and a desire to improve existing working practices
  • Previous experience in a similar workplace experience or facilities-related role at a multi-tenanted or single-tenant building
  • Experience of using a facilities helpdesk system (desirable)
  • Ability to maintain customer service focus while juggling multiple responsibilities and priorities
  • Ability to interact confidently with all levels of the business, clients, and contractors
  • Experience of managing third-party supplier relationships
  • First Aider/Fire Marshal/DSE/IOSH (desirable)
  • Experience in managing budgets, SLAs, and KPIs
  • Ability to support colleague training on facilities-related policies, systems, procedures, and safety protocols
  • Ability to coordinate facilities maintenance and repair activities
  • Strong communication skills (both written and verbal)

  • Facilities Operations Coordinator

    5 days ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Operations Coordinator to join our team. As a key member of our client services team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients and our facilities management team, and...

  • Facilities Management Coordinator

    2 days ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team. As a key member of our facilities management team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients, subcontractors, and our facilities...

  • Facilities Management Coordinator

    2 days ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team. As a key member of our facilities management team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients, subcontractors, and our facilities...

  • Facilities Management Coordinator

    5 days ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team. As a key member of our facilities management team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients, subcontractors, and our facilities...

  • Facilities Management Coordinator

    5 days ago

    London, Greater London, United Kingdom Pareto Facilities Management Full time

    About the RolePareto Facilities Management is seeking a highly organized and detail-oriented Facilities Management Coordinator to join our team. As a key member of our facilities management team, you will be responsible for coordinating various aspects of facility operations, ensuring smooth communication between clients, subcontractors, and our facilities...

  • Corporate Facilities Coordinator

    4 weeks ago

    City of Westminster, Greater London, United Kingdom AJ Catering Staff Full time £65,000 - £75,000

    Job Title: Corporate Facilities CoordinatorAt AJ Catering Staff, we are dedicated to fostering a well-structured and efficient environment that enhances our team's productivity and overall well-being. The effectiveness of our operations hinges on the flawless management of our facilities. We are in search of a seasoned Corporate Facilities Coordinator to...

  • Office Facilities Coordinator

    4 weeks ago

    City of London, Greater London, United Kingdom McGregor Boyall Full time

    Are you a motivated and approachable individual with a proactive mindset? If this resonates with you, we invite you to explore this opportunity.We are seeking a Facilities & Office Management Coordinator for our esteemed banking client located in a vibrant city environment. This position is integral to the office management team and will provide essential...

  • Corporate Facilities Coordinator

    5 days ago

    City of Westminster, Greater London, United Kingdom AJ Catering Staff Full time

    Position Overview:We are in search of a proactive, skilled, and experienced Corporate Facilities Coordinator to become a vital part of our team at AJ Catering Staff.Role Purpose:The Corporate Facilities Coordinator is tasked with the strategic and operational oversight of our facilities. This position guarantees that the physical workspace effectively...

  • Corporate Facilities Coordinator

    4 weeks ago

    City of Westminster, Greater London, United Kingdom AJ Catering Staff Full time

    Position Overview:We are in search of a proactive, skilled, and experienced Corporate Facilities Coordinator to become a vital part of our team at AJ Catering Staff.Role Purpose:The Corporate Facilities Coordinator is tasked with the strategic and operational oversight of our facilities. This position guarantees that the physical workspace effectively...

  • Facilities Coordinator

    7 days ago

    City of London, Central London, United Kingdom Mitie Security Limited Full time

    Signature is the premium front of house provider within Mitie, we pride ourselves on our authentic, signature approach to our customer service and relationships with our clients, offering bespoke, tailored and fluid services that fit the clients needs and requirements.We are recruiting for:Full Time - Facilities Coordinator40 hours Monday to Friday -...

  • Facilities Coordinator

    5 days ago

    London, Greater London, United Kingdom GUIDEPOINT GLOBAL, LLC Full time

    Job Description**Job Summary**We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Guidepoint Global, LLC. The successful candidate will be responsible for overseeing the maintenance, safety, and functionality of our facilities.Key Responsibilities:Coordinate and schedule routine maintenance, repairs, and...

  • Facilities Coordinator

    7 days ago

    London, Greater London, United Kingdom GUIDEPOINT GLOBAL, LLC Full time

    Job Description**Job Summary**We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Guidepoint Global, LLC. The successful candidate will be responsible for overseeing the maintenance, safety, and functionality of our facilities.Key Responsibilities:Coordinate and schedule routine maintenance, repairs, and...

  • Facilities Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Webrecruit Full time £29,909

    Facilities Coordinator Our organization is a recognized charity and independent housing association dedicated to advocating for women's empowerment by providing and promoting housing solutions along with gender-specific support services. We are committed to fostering a more equitable society for women, ensuring that everyone has access to safe accommodation...

  • Facilities Coordinator

    6 days ago

    London, Greater London, United Kingdom Neuberger Berman Full time

    About the RoleThe Facilities Coordinator plays a pivotal role in maintaining a functional, secure, and pleasant working environment at Neuberger Berman, working closely with the Corporate Real Estate Manager and other departments to ensure the firm's needs are met efficiently.Key ResponsibilitiesAssist the Corporate Real Estate Manager in daily operational...

  • Facilities Coordinator

    5 days ago

    London, Greater London, United Kingdom Neuberger Berman Full time

    About the RoleThe Facilities Coordinator plays a pivotal role in maintaining a functional, secure, and pleasant working environment at Neuberger Berman, working closely with the Corporate Real Estate Manager and other departments to ensure the firm's needs are met efficiently.Key ResponsibilitiesAssist the Corporate Real Estate Manager in daily operational...

  • Facilities Coordinator

    6 days ago

    London, Greater London, United Kingdom Neuberger Berman Full time

    About the RoleThe Facilities Coordinator plays a pivotal role in maintaining a functional, secure, and pleasant working environment at Neuberger Berman, working closely with the Corporate Real Estate Manager and other departments to ensure the firm's needs are met efficiently.Key ResponsibilitiesAssist the Corporate Real Estate Manager in daily operational...

  • Facilities Coordinator

    5 days ago

    London, Greater London, United Kingdom Jorja Healthcare Full time

    About Jorja HealthcareWe are a leading healthcare provider seeking a skilled Facilities Coordinator to join our team. As a Facilities Coordinator, you will play a critical role in ensuring the smooth operation of our facilities.Key Responsibilities:Manage and coordinate facilities-related activities, including maintenance, repairs, and upgrades.Develop and...

  • Facilities Coordinator

    6 days ago

    London, Greater London, United Kingdom Jorja Healthcare Full time

    About Jorja HealthcareWe are a leading healthcare provider seeking a skilled Facilities Coordinator to join our team. As a Facilities Coordinator, you will play a critical role in ensuring the smooth operation of our facilities.Key Responsibilities:Manage and coordinate facilities-related activities, including maintenance, repairs, and upgrades.Develop and...

  • Facilities Coordinator

    3 days ago

    London, Greater London, United Kingdom MPS Full time

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Motion Pictures Solutions (MPS). As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our facilities.Key ResponsibilitiesFront Desk Management: Greet visitors, issue passes, and maintain a...

  • Facilities Coordinator

    4 days ago

    London, Greater London, United Kingdom MPS Full time

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team at Motion Pictures Solutions (MPS). As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our facilities.Key ResponsibilitiesFront Desk Management: Greet visitors, issue passes, and maintain a...