Administrative Support Specialist
4 days ago
Administrative Support Specialist
Pertemps Northampton is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in the Real Estate department. As an Administrative Support Specialist, you will play a critical role in providing administrative support to our team, ensuring the smooth operation of our office, and maintaining the highest level of customer service.
Key Responsibilities:
- Transaction Support: Assist fee earners with the preparation of transaction documents, data rooms, extranets, and engrossment bundles, ensuring accuracy and timeliness.
- Client Communication: Handle client inquiries, respond to emails, and provide exceptional customer service to internal and external stakeholders.
- File Management: Maintain accurate and up-to-date files, databases, and case management systems, ensuring seamless access to information.
- Financial Transactions: Process payments, invoices, and billing, ensuring timely and accurate financial transactions.
- Office Operations: Manage office supplies, maintain a clean and organized workspace, and ensure the efficient operation of office equipment.
- Team Support: Assist with team management, organization, and coordination, ensuring a collaborative and productive work environment.
Requirements:
- Administrative Experience: Previous experience in an administrative role, preferably in a legal or real estate setting, is highly desirable.
- Organizational Skills: Proven ability to prioritize tasks, manage multiple projects, and maintain a high level of organization in a fast-paced environment.
- Communication Skills: Excellent written and verbal communication skills, with the ability to build strong relationships with internal and external stakeholders.
- Technical Skills: Proficiency in MS Office, with experience in data management and case management systems.
- Discretion and Confidentiality: Ability to maintain confidentiality and handle sensitive information with discretion.
What We Offer:
Pertemps Northampton offers a dynamic and supportive work environment, with opportunities for professional growth and development. If you are a highly motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.
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