Office Coordinator

1 day ago


Romsey, Hampshire, United Kingdom Thornton Tomasetti Full time

Job Summary

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We are seeking a skilled Office Coordinator - Engineering Consultancy to join our team at Thornton Tomasetti's Romsey office. The successful candidate will be responsible for providing administrative support to project delivery teams.

The ideal candidate will have excellent organizational skills, strong communication abilities, and a demonstrated willingness to learn new processes and systems.

Key Responsibilities

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  • Administrate project setup using existing systems to assist with the creation of file and folder structure for new projects,">
  • Check project documentation (soft and hardcopy) are stored in the correct locations and audit project documentation at key milestones to ensure deliverables are located in correct folders,">
  • Project proposal and bill preparation in tracking of project proposals and bids, including tender submissions,">
  • Assist with administration of document transmission to clients – act as document controller,">
  • Assist with project closure and archiving,">
  • Support Contract Managers with preparation of all deliverables,">
  • Maintain and update project specific Quality Assurance documents,">
  • Provide local admin support to the Regional Security Controller, including management of staff security clearances,">
  • Provide general administrative support to the Office Manager.">

Requirements

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  • Excellent attention to detail,">
  • Use initiative to make decisions,">
  • Able to multi-task with a demonstrated willingness to learn,">
  • Previous experience of working in an engineering consultancy would be advantageous.">

Please note that the successful candidate will require the ability to obtain and maintain UK Security Clearance.

This role would suit both full time and part time candidates.

Job Qualifications

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  • Experienced in using Microsoft Office suite programs – Word, Outlook, Excel and PowerPoint,">
  • Previous experience of Project Management software such as 4 Projects, Aconex,">
  • Previous experience of BIM compliant file naming conventions is beneficial.">

Estimated salary: £30,000 - £40,000 per annum.

About Our Company Culture

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Thornton Tomasetti is proud to be an equal employment workplace. We value diversity and inclusion, and we strive to create a supportive and inclusive work environment that enables our employees to achieve their full potential.



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