Facilities and Workspace Coordinator
5 hours ago
A key role has become available for a Facilities and Workspace Coordinator to work across two hubs, Frome Hub or Devizes Hub. This position involves working 30 hours a week, ideally splitting time between the two hubs, with one day spent floating between Wells and Shepton Mallet.
To succeed in this role, you will leverage your technical expertise, knowledge, and skills to support the Workspace and Facilities Managers and the wider team in maintaining a culture prioritizing safety. You will also contribute to creating safe, supportive, effective, and inclusive virtual & physical workspaces across all areas of operational delivery.
As one of four Coordinators, you will be responsible for overseeing daily legislative tasks and managing contractors effectively. Additionally, you will serve as the first point of contact through the Service Desk and collaborate with the Workspace & Facilities Managers to ensure service delivery, emergency planning, health, safety & environmental compliance across all workspaces.
You will work closely with fellow Coordinators to optimize best practice contract management for all soft service contracts, including cleaning, stationery, catering, furniture, access control, visitor, desk & utilization booking system, external space application, and security.
In this role, you will be the visible representative of the Workspace & FM Team, accountable for the workspaces under your care while ensuring customers, colleagues & contractors receive support and are enabled to make the most of their day.
The ideal candidate will possess:
- Experience working in a corporate environment within a Workspace & Facilities Management role.
- Proven experience coordinating contracts and contractors.
- Familiarity with coordinating health & safety arrangements within the workspace.
- Strong interpersonal skills to develop and maintain positive relationships with stakeholders.
- Excellent organizational skills to prioritize and manage workload effectively.
- A genuine interest in workspace, FM, environment, and sustainability, driving continuous improvement.
- Effective communication skills to engage with stakeholders at all levels.
- Prompt problem-solving skills, equipped with solutions.
- Ability to respond proactively to emergencies.
The estimated salary for this position is £38,000 - £42,000 per annum, dependent on experience and location. Regular travel between locations is required, and all mileage expenses will be reimbursed.
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