Office Coordinator

5 days ago

Liverpool, Liverpool, United Kingdom Riverside Full time

About the Role

Riverside is seeking an experienced Office Administrator to join our team. As an Office Administrator, you will provide comprehensive administrative support to our departments, ensuring the smooth operation of our office.

Key Responsibilities

  • Provide administrative services, including clerical and coordination activities, to support all departments.
  • Maintain databases and ensure they are current, accurate, and compliant with relevant policies and procedures.
  • Compile information and prepare documents in various formats, including copy and audio typing, formatting, and review.
  • Support budget management activities, including processing invoices and monitoring expenditure against budget as required.
  • Oversee the placement of consumable orders, ensuring goods are receipted and invoices are processed in accordance with procedures.
  • Perform general clerical duties, including photocopying, reception duties, resolving queries from colleagues, and mail handling.
  • Liaise with the facilities team on required repairs to the office.
  • Support the commercial and sales department with the setup of new subcontractors and sales suppliers.
  • Support recruiting managers with requirements associated with new starters, including office induction, PPE ordering, IT equipment, etc.
  • Manage the receipt, recording, and distribution of mail.
  • Manage the receipt of general phone enquiries.
  • Prepare meeting minutes for key meetings, including land, build sales, DTMs, customer care, etc. Attend site where required.
  • Manage the booking of meeting rooms in the office.
  • Manage the payment of rent, council tax, and utility bills for the office.
  • Undertake general office management duties as directed by the senior management team.
  • Support the senior management team to ensure health and safety requirements relating to the office are met.
  • Contribute to the continuous improvement of processes and procedures.
  • Attend and contribute to training courses as required.
  • Respond flexibly to changes in work priorities and undertake other duties to support the effective operation of the business.

Requirements

  • Demonstrable track record of providing administrative services.
  • Experience of maintaining databases.
  • Experience of organizing meetings and liaising with suppliers.
  • Proficient with Microsoft Word, PowerPoint, and Excel.
  • Ability to show initiative and propose solutions to issues identified.
  • Results-focused with the ability to take ownership of tasks.
  • Excellent team player who can work flexibly to meet business requirements.
  • Excellent attention to detail with the ability to work under pressure, deliver to strict deadlines, and manage conflicting priorities.
  • Customer-focused with excellent written and verbal communication skills, with the ability to work at all levels within the business.

About Riverside

Riverside is a housing association with a difference – enhancing the everyday for all our customers. For 90 years, we've been revitalizing neighborhoods and supporting communities by providing the homes they need to live full, fulfilling, and rewarding lives.

We have a portfolio of over 75,000 affordable residential and retirement homes across the UK. Our work ranges from homelessness services to social care, employment support to retirement living, and we need the best people on board to help us.

Working with us, you'll enjoy:

  • Competitive pay & generous pension
  • 28 days holidays plus bank holidays
  • Flexible working options available
  • Investment in your learning, personal development, and technology
  • A wide range of benefits

Diversity and Inclusion at Riverside

We are inclusive. At Riverside, we value diversity in all its forms. We foster a workplace where all individuals are respected, empowered, and heard. Our commitment to inclusivity drives our success and enriches the lives of our customers and colleagues.

Riverside is a Disability Confident Employer and operates a Guaranteed Interview Scheme for any applicant who declares they have a disability. If the applicant meets the minimum requirements for the role (as set out in the role profile and/or person specification) they will be guaranteed an interview.

  • Office Coordinator

    4 weeks ago

    Liverpool, Liverpool, United Kingdom LSTM Full time

    Exciting Opportunity for a Skilled Office CoordinatorThe Social Science and Chronic Disease (SSCD) research unit within the Department of International Public Health (DIPH) is looking for a proactive Office Coordinator to become part of their team. This role involves providing essential support to various research initiatives and collaborations.Assist in the...

  • Office Coordinator

    6 days ago

    Liverpool, Liverpool, United Kingdom Oldham Bros Ltd Full time

    We are seeking an experienced Office Manager to join our team at Oldham Bros Ltd, a leading demolition and groundworks company. As an Office Coordinator, you will be responsible for overseeing and managing the day-to-day operations of our office.Key responsibilities will include:Managing office administration and ensuring the smooth operation of our...

  • Office Coordinator

    4 weeks ago

    Liverpool, Liverpool, United Kingdom Practice Plus Group Full time

    Become a vital member of our team as an Office Coordinator at Practice Plus Group If you are seeking a rewarding opportunity to play a significant role in enhancing healthcare services, this position is tailored for you. As an Office Coordinator, you will collaborate with the healthcare team, ensuring exceptional support for both patients and staff. ...

  • Office Coordinator

    5 days ago

    Liverpool, Liverpool, United Kingdom Practice Plus Group Full time

    Become a vital member of our team as an Office Coordinator at Practice Plus Group If you are seeking a rewarding opportunity to play a significant role in enhancing healthcare services, this position is tailored for you. As an Office Coordinator, you will collaborate with the healthcare team, ensuring exceptional support for both patients and staff. ...

  • Medical Office Coordinator

    5 days ago

    Liverpool, Liverpool, United Kingdom Gillmoss Medical Centre Full time

    Job SummaryThe Gillmoss Medical Centre is seeking a highly skilled and organized Medical Office Coordinator to join our team. As a Medical Office Coordinator, you will play a vital role in ensuring the smooth operation of our medical practice.Key ResponsibilitiesProvide exceptional customer service to patients, responding to their inquiries and concerns in a...

  • Medical Office Coordinator

    6 days ago

    Liverpool, Liverpool, United Kingdom Gillmoss Medical Centre Full time

    Job SummaryThe Gillmoss Medical Centre is seeking a highly skilled and organized Medical Office Coordinator to join our team. As a Medical Office Coordinator, you will play a vital role in ensuring the smooth operation of our medical practice.Key ResponsibilitiesProvide exceptional customer service to patients, responding to their inquiries and concerns in a...

  • Office Coordinator

    3 days ago

    Liverpool, Liverpool, United Kingdom Riverside Group Full time

    About the RoleWe are seeking an experienced Office Administrator to join our team at Riverside Group. As an Office Administrator, you will provide comprehensive administrative support to our departments, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative services, including clerical and coordination activities.Maintain...

  • Office Coordinator

    3 days ago

    Liverpool, Liverpool, United Kingdom Riverside Group Full time

    About the RoleWe are seeking an experienced Office Administrator to join our team at Riverside Group. As an Office Administrator, you will provide comprehensive administrative support to our departments, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative services, including clerical and coordination activities.Maintain...

  • Office Coordinator

    7 days ago

    Liverpool, Liverpool, United Kingdom Montirex LTD. Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Montirex LTD. as a Receptionist/Office Assistant.Main Responsibilities:Provide exceptional customer service to visitors and clients.Perform general office duties, including data entry, filing, and record-keeping.Arrange travel and accommodations for...

  • Office Coordinator

    6 days ago

    Liverpool, Liverpool, United Kingdom Montirex LTD. Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Montirex LTD. as a Receptionist/Office Assistant.Main Responsibilities:Provide exceptional customer service to visitors and internal stakeholders.Manage general office duties, including inventory control and supply ordering.Arrange travel and...

  • Apprentice Office Coordinator

    5 days ago

    Liverpool, Liverpool, United Kingdom Rapid X Full time

    About the RoleRapid X is seeking a highly motivated and organized individual to join our business administration team as an Apprentice Office Administrator. This is an excellent opportunity for someone looking to develop their skills and knowledge in office administration and finance management.Key ResponsibilitiesAssist the Office Manager with day-to-day...

  • Apprentice Office Coordinator

    6 days ago

    Liverpool, Liverpool, United Kingdom Rapid X Full time

    About the RoleRapid X is seeking a highly motivated and organized individual to join our business administration team as an Apprentice Office Administrator. This is an excellent opportunity for someone looking to develop their skills and knowledge in office administration and finance management.Key ResponsibilitiesAssist the Office Manager with day-to-day...

  • Legal Secretary and Office Coordinator

    3 days ago

    Liverpool, Liverpool, United Kingdom Thornton Legal Full time

    We are seeking an experienced Legal Secretary to join our team at Thornton Legal in a full-time, permanent role. As an Office Coordinator and Legal Support Specialist, you will provide general legal secretarial support to our lawyers, manage the office environment, and perform various administrative tasks.Key Responsibilities:Provide administrative support...

  • Legal Secretary and Office Coordinator

    2 days ago

    Liverpool, Liverpool, United Kingdom Thornton Legal Full time

    We are seeking an experienced Legal Secretary to join our team at Thornton Legal in a full-time, permanent role. As an Office Coordinator and Legal Support Specialist, you will provide general legal secretarial support to our lawyers, manage the office environment, and perform various administrative tasks.Key Responsibilities:Provide administrative support...

  • IBD Office Coordinator

    4 weeks ago

    Liverpool, Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

    Position OverviewAn excellent opportunity has emerged for a dedicated Office Coordinator to become a vital part of our administrative team within the Gastroenterology Department.Applicants should possess prior experience in a healthcare administrative role, demonstrating a solid understanding of medical terminology.The ideal candidate will be adept at...

  • Office Support Coordinator

    4 weeks ago

    Liverpool, Liverpool, United Kingdom DWF Full time

    Position Overview:We invite you to become a vital part of our organization as an Office Support Coordinator at DWF, a prominent legal firm. In this role, you will be integrated into our Administrative and Secretarial Division, delivering crucial assistance in various on-site administrative functions including general office tasks, mail management, document...

  • Office Operations Coordinator

    6 days ago

    Liverpool, Liverpool, United Kingdom Riverside Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Riverside Group. As an Office Administrator, you will provide comprehensive administrative support to our departments, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative services, including clerical and coordination...

  • Director's Office Coordinator

    7 days ago

    Liverpool, Liverpool, United Kingdom Adecco Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Adecco. As an Executive Assistant, you will play a crucial role in supporting senior executives in their day-to-day activities.Key ResponsibilitiesDiary Management: Proactive management of the Executive Board Director's diary, ensuring efficient...

  • Office Operations Coordinator

    5 days ago

    Liverpool, Liverpool, United Kingdom The Disabilities Trust Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at The Disabilities Trust. As an Administrative Assistant, you will play a vital role in supporting the smooth operation of our services, ensuring that administrative tasks are completed efficiently and effectively.Key ResponsibilitiesProvide administrative support to the...

  • Office Operations Coordinator

    6 days ago

    Liverpool, Liverpool, United Kingdom The Disabilities Trust Full time

    About the RoleWe are seeking an experienced Administrative Assistant to join our team at The Disabilities Trust. As an Administrative Assistant, you will play a vital role in supporting the smooth operation of our services, ensuring that administrative tasks are completed efficiently and effectively.Key ResponsibilitiesProvide administrative support to the...