Administrative Support Specialist
4 weeks ago
We are seeking a highly organized and efficient Administrative Support Specialist to join our team at Long-term Teachers Ltd. As an integral part of our administrative staff, you will provide comprehensive support to our Office Manager and Senior Leadership Team.
The ideal candidate will have excellent communication skills, be able to work accurately and efficiently in a fast-paced environment, and possess a high level of discretion and confidentiality.
Key Responsibilities- Provide administrative support including diary management, booking appointments, word processing, filing, and photocopying.
- Organise, attend, and minute meetings internally and externally to the required standard, and distribute minutes to relevant parties.
- Provide HR administrative support with personnel files & recruitment paperwork.
- Maintain pupil and staff information on school systems i.e. Arbor and CPOMS, producing reports for staff on request.
- Deal with all telephone enquiries in a prompt, friendly, and efficient manner and taking clear and accurate telephone messages.
- Provide administrative support relating to school census returns as required.
- Support safeguarding administration including the Single Central Record (SCR) To ensure the school administrative processes are accurate, secure, and GDPR compliant.
- Liaise with parents and external agencies in a professional manner.
- Provide support for whole school events.
- Provide cover for absent members of the administrative team and provide cover during lunchtimes on Reception.
- Maintain accurate school attendance records, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Office Manager / Headteacher requirements.
- Understand and work within the Trust's financial procedures including purchasing, invoicing, payments, and banking.
- Liaising with the central finance team.
- Supporting other staff with understanding the financial procedures.
- Raising purchase orders using PS Financials and managing stock.
- Regularly scrutinize purchase orders on the system, including chasing goods which are overdue.
- Ensure all financial information is filed correctly, including electronic and paper.
- To understand and work in accordance with the School's Equal Opportunities, Health and Safety, and other relevant policies.
- To attend appropriate training.
- To work as a team member with all school staff.
The salary for this role is approximately £29,350 per annum, commensurate with experience. We offer a range of benefits including opportunities for professional development and a supportive working environment.
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