Business and Financial Operations Manager
21 hours ago
We are seeking a highly skilled Business and Finance Manager to join our team at Eggtooth, a leading creative mental health organization in Hastings. As a key member of our team, you will be responsible for ensuring the efficient and effective management of our finances, enabling us to maximize our impact and deliver high-quality services.
Main Purpose of the JobTo ensure our finances are managed efficiently and effectively, enabling us to maximize our impact and deliver high-quality services.
Main Tasks / Key Responsibilities- Overseeing and supporting the work of the Bookkeeper to ensure the effective running of the financial operations.
- Preparation of management accounts, cashflow and other financial reports on a monthly, quarterly and yearly basis with accurate commentary and analysis as required by the Co Directors and Board of Directors.
- Preparation of the Annual Budget and financial forecasts in conjunction with Co-Directors Board and Senior Managers.
- Provide support to colleagues to develop and cost operational plans and implement departmental budgeting.
- Preparation of budgets for specific contracts and service specifications.
- Payroll, HMRC and Charity Commission reporting and payments. Filing appropriate information with regulatory bodies, such as VAT returns, annual returns, and gift aid claims as appropriate.
- Monitoring cash position and cashflow ensuring adequate reserves to meet our financial responsibilities.
- To review current processes and then develop and implement financial policies, controls and systems that ensure compliance and diligent resource management appropriate to a growing not-for-profit organisation with limited resources.
- Preparation of year-end accounts to trial balance and liaising with Accountants to ensure accurate financial statements are produced.
- Liaising with contract providers to ensure common understanding, align financial arrangements and negotiate the best price.
- To foster a culture of financial responsibility and value for money, developing systems of scrutiny to ensure the best value in all expenditures across the organisation.
- Working with the Co-Director of Business Development to contribute financial information for funding applications and tenders as required and to support donor reporting and grant administration.
- Recording, maintaining and monitoring multiple project budgets and income streams.
- To carry out all activities in such a manner that data protection requirements are met and in line with the organisation's policies for Health and Safety, Equal Opportunities and any other legislative/licensing that may affect the business.
- To complete all company training requirements.
- To participate in professional development activities and performance management activities as required.
- To understand and keep up to date on organisational policies and practices.
- To undertake all other reasonable duties as agreed by the Managing Director and Board.
- Proven experience of working in a hands-on Finance Manager role.
- Strong knowledge of financial management principles, budgeting and financial reporting.
- Proficient in using accounting software and MS Office (particularly Excel).
- Experience in managing multiple, diverse income streams.
- Demonstrated experience in managing financial systems, processes and controls.
- Ability to work flexibly.
- Part or fully qualified accountant/bookkeeper within ACA/ACCA, AAT or QBE or demonstrable equivalent experience.
- Experience and or knowledge of the voluntary, third sector or charity sector and its financial culture.
- Experience of supporting an organisation at a time of growth and transition.
- Business acumen, sound financial accounting skills and knowledge of relevant financial regulations, reporting standards and legal requirements.
- Excellent analytical skills with the ability to interpret financial data and provide insights to support decision making.
- Proficient in using accounting software and MS office (particularly excel) and google suite.
- Attention to detail with the ability to enter data accurately and efficiently.
- Resilience and the ability to prioritise work in a demanding environment whilst adhering to deadlines.
- Strong interpersonal and communication skills with the ability to build effective relationships with stakeholders at all levels.
- An ability to communicate complex financial information so that it is accessible and easily understood.
- Ability to identify and implement systems advantageous to improving quality and efficiency.
- Ability to implement and promote Equal Opportunities.
- A welcoming, friendly and polite manner.
- Enthusiasm and interest in the job with a can-do attitude.
- Motivated, reliable and self confident with the ability to work autonomously.
- Innovative thinker.
- High level of integrity and commitment to maintaining confidentiality.
- The desire and ability to work as part of a team.
- You thrive in a flexible, creative work environment.
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