Facilities Operations Specialist
2 months ago
Job Title: Facilities Operations Specialist
The Facilities Operations Specialist will be responsible for coordinating critical and potentially sensitive projects requiring a high degree of professionalism, collaboration, and urgency. This role will involve working closely with Operations staff leaders and other key personnel across Corporate Communications, HR, Finance, and GIS to ensure the Operations operating model is aligned with internal and external customer needs.
Key Responsibilities:
- Manage laboratory services projects, including the implementation of new processes and systems.
- Support Lab Services, FM, and EHSS teams with site projects and compliance.
- Liaise with the Facilities Project Engineering Manager for lab works and CAPEX planning.
- Develop and lead continuous improvement strategies for Laboratory Services.
- Facilitate the development, implementation, and maintenance of KPI tracking in all laboratory services areas.
- Ensure that procedures are in place and the team is adequately trained.
- Facilitate auditing and compliance of the laboratory services team.
- Facilitate space planning using established Lean techniques.
- Manage laboratory services element of the BCP.
- Closely communicate with End-Users, procurement, internal contractors, and vendors to manage lab instrument service contracts, repairs, parts orders, and servicing.
- Deliver continuous improvement within remit, including efficiencies, cost savings, and sustainability initiatives.
- Provide support for the wider Laboratory Services group and cover for other Senior Technicians as required.
- Support the development and management of Facilities departmental and capital budgets and allocated company facilities expense budget.
- Develop effective partnerships and work collaboratively with business partners (HR, Finance, Legal, Corp Comms).
- Stay informed of relevant local and federal codes and disseminate information.
Requirements:
The ideal candidate will have previous knowledge of laboratory environments, laboratory H&S, compliance, and experience working in a fast-paced laboratory setting. They will be able to work at a fast pace on multiple projects of a critical nature, have excellent self-organization skills, and be able to work under critical time pressures.
Preferred Qualifications:
- Proven ability to work in a laboratory setting with a high degree of professionalism.
- Experience in leading projects and coordinating staff, leading a cross-functional project team/initiatives, and supporting change.
- Proven ability to be adaptable, assist other functions, and achieve buy-in from other groups.
- Proven organizational skills with the capability to set and meet deadlines in a timely and efficient manner.
- Team player with experience of strong communication skills with all levels, including senior management.
- Good awareness of health, safety, and environmental legislation relevant to the role.
- Confident with Microsoft Office applications and software systems.
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