Office Manager

4 days ago


Oxford, Oxfordshire, United Kingdom HRCentral Ltd Full time
Job Description

Job Title: Office/Operations Manager

Company: HRCentral Ltd

Job Type: Full-time

Location: Office-based

Job Summary:

We are seeking an experienced Office/Operations Manager to join our team at HRCentral Ltd. As a key member of our staff, you will be responsible for ensuring the smooth day-to-day operations of our office, providing administrative support to our HR Consultants, and maintaining our operations manuals and trackers.

Key Responsibilities:

  • Liaise with marketing and website suppliers as needed
  • Ensure operations manuals are up to date and support our clients
  • Manage the office, liaising with the landlord and suppliers
  • Own the invoicing function via Xero
  • Assist with correspondence and keep trackers and operations manuals updated
  • Research skills will be essential for various projects
  • Oversee day-to-day office operations to ensure a productive work environment
  • Assist with projects and issues relating to property, negotiating and organising contracts
  • Onboard clients and prepare client contracts
  • Maintain our library of Intellectual Property and ensure processes are followed
  • Support the MD with system implementation and provide training to team members
  • Conduct research, compile data and reports as requested
  • Maintain the office condition, address maintenance issues, and liaise with external contacts and suppliers
  • Act as Fire Marshall
  • Maintain office supplies, organise orders and take deliveries
  • Ensure the office is organised and team members have necessary tools and equipment
  • Implement and maintain office policies and procedures
  • Act as a key point of contact for internal and external clients
  • Handle sensitive information with discretion and maintain confidentiality
  • Plan and coordinate company events, meetings, and team-building activities
  • Assist in organising training, conferences, and diary arrangements
  • Ensure arrangements are in place for meetings, including preparing materials and managing conference room bookings
  • Perform general office duties, including data entry, record-keeping, and maintaining a tidy workspace
  • Collaborate with team members to contribute to the company's success

Requirements:

  • Good working knowledge of Excel, Word, Outlook, and PowerPoint
  • Experience working with HR software and client databases (full training will be given)
  • Excellent communication and interpersonal skills
  • Accuracy and attention to detail
  • Able to multi-task and prioritise
  • Able to demonstrate accountability and flexibility
  • Able to work under pressure and to tight deadlines
  • Pro-active and able to take initiative
  • Results-orientated with a can-do approach
  • Accountability, confidentiality, and a good sense of humour

What We Offer:

  • Discretionary bonuses based on company performance and personal contribution
  • Car parking available


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