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Executive Office Manager

2 months ago

Sheffield, United Kingdom Benchmark Recruit Ltd Full time

Job Title: Executive Office Manager

Job Summary:

Benchmark Recruit Ltd is seeking an experienced Executive Office Manager to join our team. As a key member of our organization, you will provide administrative support to our Group Chief Executive and other senior staff members.

Key Responsibilities:

  • Manage the Group Chief Executive's inbox, including responding to emails, making travel arrangements, and coordinating meetings.
  • Shadow the Group Chief Executive at meetings, taking minutes and following up on action items.
  • Assist the Group Chief Executive with document requests, information sharing, and meeting setup.
  • Liaise with internal departments, including managing press inquiries and requests for blog posts.
  • Book travel and hotels, ensuring cost-effective options within budgetary restrictions.
  • Plan and coordinate regular SLT meetings and away days.
  • Organize company activities, including team away days and the Christmas party.
  • Coordinate the weekly company communication news update.
  • Provide administrative support to the People and Culture Manager as needed.
  • Ensure Board meetings are scheduled and prepare Board and Committee papers.
  • Attend Board meetings and take minutes.
  • Standardize and review Board papers for grammatical accuracy and consistency.

Requirements:

  • Experience working as an Executive Assistant, Personal Assistant, or Senior Administrator.
  • Confidence working closely with senior staff members and stakeholders.
  • Ability to manage competing demands and deadlines with minimal support.
  • Ability to handle sensitive and confidential information.
  • Experience with minute-taking and business reports.
  • Excellent communication and writing skills.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.

About Us:

Benchmark Recruit Ltd is a leading recruitment agency, and we are committed to providing exceptional service to our clients and candidates. We offer a dynamic and supportive work environment, and we are excited to welcome a talented Executive Office Manager to our team.