Administrative Manager and PA
3 weeks ago
Position: Executive Assistant and Office Coordinator
Hourly Rate: £15.00 - £17.00
Term Time Only
Overview:
We are seeking a dedicated Executive Assistant and Office Coordinator on a temporary to permanent basis. The ideal candidate will deliver comprehensive and confidential administrative support to the Executive Principal.
Key Responsibilities:
- Provide an effective and efficient office support function, taking independent and proactive action to resolve administrative matters.
- Deliver full secretarial support in the production of correspondence, reports, and records.
- Assist in managing and handling written correspondence.
- Support documentation for internal and external meetings.
- Coordinate and manage the Executive Principal's calendar, liaising with staff, parents, governors, pupils, and external organizations.
- Review and prioritize incoming correspondence, drafting responses as necessary.
- Filter and appropriately refer documentation, complaints, and inquiries.
- Maintain a confidential filing system.
- Welcome and assist visitors.
- Ensure the smooth daily operations of the office.
- Oversee safeguarding processes for all visitors and contractors.
- Ensure compliant administration of processes such as exclusions and complaints.
- Assist the Local Administration Manager with recruitment and appointment processes as needed.
- Manage accurate inputting and updating of information onto the Management Information System (MIS).
- Conduct annual performance management interviews for administrative and reception team members.
- Identify professional development and training needs for the Admin Team.
- Ensure adequate First Aid cover and appropriate training is undertaken.
- Ensure compliance with Records Management Policy.
- Manage cover for the Admin team during absences.
- Oversee pupil filing and archiving across the site.
- Manage distribution of email correspondence.
- Facilitate effective communication procedures, including noticeboards and briefings.
- Coordinate arrangements for various school events, including parents' evenings and end-of-term functions.
If you possess the necessary experience and enthusiasm for this role, we encourage you to submit your application with your updated CV.
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