Administrative Manager and PA

3 weeks ago


Redditch, Worcestershire, United Kingdom Pertemps Bond Full time
Temp to Perm Opportunity
Position: Executive Assistant and Office Coordinator
Hourly Rate: £15.00 - £17.00
Term Time Only

Overview:
We are seeking a dedicated Executive Assistant and Office Coordinator on a temporary to permanent basis. The ideal candidate will deliver comprehensive and confidential administrative support to the Executive Principal.

Key Responsibilities:
  • Provide an effective and efficient office support function, taking independent and proactive action to resolve administrative matters.
  • Deliver full secretarial support in the production of correspondence, reports, and records.
  • Assist in managing and handling written correspondence.
  • Support documentation for internal and external meetings.
  • Coordinate and manage the Executive Principal's calendar, liaising with staff, parents, governors, pupils, and external organizations.
  • Review and prioritize incoming correspondence, drafting responses as necessary.
  • Filter and appropriately refer documentation, complaints, and inquiries.
  • Maintain a confidential filing system.
  • Welcome and assist visitors.
Management of Administration/Reception Team:
  • Ensure the smooth daily operations of the office.
  • Oversee safeguarding processes for all visitors and contractors.
  • Ensure compliant administration of processes such as exclusions and complaints.
  • Assist the Local Administration Manager with recruitment and appointment processes as needed.
  • Manage accurate inputting and updating of information onto the Management Information System (MIS).
  • Conduct annual performance management interviews for administrative and reception team members.
  • Identify professional development and training needs for the Admin Team.
  • Ensure adequate First Aid cover and appropriate training is undertaken.
  • Ensure compliance with Records Management Policy.
  • Manage cover for the Admin team during absences.
  • Oversee pupil filing and archiving across the site.
  • Manage distribution of email correspondence.
  • Facilitate effective communication procedures, including noticeboards and briefings.
  • Coordinate arrangements for various school events, including parents' evenings and end-of-term functions.

If you possess the necessary experience and enthusiasm for this role, we encourage you to submit your application with your updated CV.

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