Executive Administrative Coordinator

3 weeks ago


Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Womble Bond Dickinson Full time

We are seeking a dedicated Executive Administrative Coordinator to support our team in a dynamic work environment. This position operates under a flexible working arrangement, allowing for a blend of in-office and remote work.

About the Team

The Executive Services division is structured into three collaborative hubs: a Document Production hub specializing in transcription services, an Executive Support hub focused on administrative assistance, and the Personal Assistant hub, which you will be part of, dedicated to providing organizational and client care support. Together, these hubs ensure a streamlined and effective service for our professionals.

Key Responsibilities

As an Executive Administrative Coordinator, your role will encompass delivering exceptional support to various professionals, including:

  • Assisting in the creation of reports, financial documentation, and presentation materials;
  • Serving as the primary contact for both internal and external clients, enhancing client and professional relationships;
  • Composing correspondence on behalf of professionals;
  • Managing phone communications and providing assistance as needed;
  • Handling incoming communications for professionals, initiating responses, forwarding urgent matters, and ensuring follow-up actions are completed;
  • Actively participating in the billing process, maintaining budgetary records and financial spreadsheets;
  • Organizing and managing calendars, including scheduling various meetings;
  • Coordinating meetings, which may involve arranging travel, accommodations, meals, and refreshments;
  • Supporting meetings by distributing agendas and relevant documents in advance;
  • Maintaining accurate and current business contact databases;
  • Familiarity with private client work is a plus.

Qualifications

To excel in this position, candidates should possess the following:

  • Proven experience in an Executive Assistant role within the legal sector.
  • Proficiency in the MS Office suite and familiarity with various in-house office systems.
  • Strong communication skills, capable of effectively engaging through emails, phone calls, and written correspondence.
  • Experience in managing and prioritizing tasks in accordance with departmental service level agreements.


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