Administrative Operations Manager

3 weeks ago


Preston, Lancashire, United Kingdom The Smartlist Full time

Office Administration Supervisor

About The Smartlist:
The Smartlist is a dynamic organization dedicated to providing comprehensive consultancy services across various sectors. Our expertise spans Project Management, Architectural Services, Building Surveying, Quantity Surveying, and Principal Design.

Role Overview:
We are seeking an Office Administration Supervisor to oversee the operational functions of our Architectural and Surveying division. This role is pivotal in ensuring adherence to quality standards, financial oversight, marketing initiatives, and overall office management.

Key Responsibilities:

PRIMARY FUNCTIONS

1. Oversee Quality Assurance accreditations and compliance standards, including ISO certifications.

2. Collaborate with leadership to develop marketing strategies, prepare promotional materials, and manage online presence. Organize and document marketing meetings, and maintain client databases.

3. Support financial operations, including the use of accounting software, budgeting, and insurance management.

4. Establish and uphold office protocols, manage correspondence, and maintain filing systems.

5. Coordinate with financial advisors regarding payroll, taxation, and compliance matters.

6. Supervise the Administration department and personnel management.

7. Oversee cleaning staff and ensure a tidy work environment.

8. Maintain employee records, including attendance, leave policies, and time tracking.

9. Organize staff events and team-building activities.

COMMON RESPONSIBILITIES WITHIN THE ADMINISTRATION TEAM

10. Manage fee submissions and maintain quality control registers, including setting up new project files.

11. Ensure an organized filing system for both active and archived documents.

12. Arrange travel and accommodation for team members.

This list of duties is not exhaustive, and the successful candidate may be required to undertake additional tasks as needed to support the organization’s objectives.

Reference: AGS372

Position: Office Administration Supervisor
Location: Not specified

Salary: Based on experience

Hours: Full Time - Flexible working hours available.

The Smartlist is advertising this position on behalf of an external client.



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