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Administrative Assistant

2 months ago


Preston, Lancashire, United Kingdom Brackenberry Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Brackenberry Ltd. As an Administrative Assistant, you will provide administrative support to our Estates team, ensuring the smooth operation of our Helpdesk, Car Parking, and Vehicle administration processes.

Key Responsibilities
  • Provide First Point of Contact: Respond to internal and external customer inquiries, ensuring all issues are resolved in a courteous, timely, and professional manner.
  • Administrative Support: Assist and provide day-to-day administrative support to the wider Estates team, including processing Purchase Orders and Invoices, supporting Contractor Management meetings, and maintaining records.
  • Implement Procedures: Develop and follow procedures to ensure the effective operation of the Estate Services Helpdesk, Car Parking, Vehicle administration, and Contract Management processes.
  • Communication and Coordination: Serve as a focal point of communication with Estate Services and across the University, relaying information in a timely manner and coordinating projects, maintenance requests, and contractor processes.
  • Operate Bookings Systems: Manage visitor parking reservations, organize parking books for internal and external events, and maintain the University's monthly events master list.
Requirements
  • Experience: Proven experience in providing technical administrative support to a large multidisciplinary team, customer-focused service, document management, and operating filing systems.
  • Qualifications: Range of GCSEs including English Language and Maths (minimum grade C) or equivalent, and excellent organization skills, accuracy, and attention to detail.
  • IT Skills: Proficiency in using a variety of IT packages, including Microsoft Outlook and Excel, and creating and maintaining databases to produce reports.
What We Offer

As an Administrative Assistant at Brackenberry Ltd, you will have the opportunity to work in a dynamic and supportive team environment, with a range of benefits and opportunities for growth and development.