Administrative Assistant

5 days ago

Preston, Lancashire, United Kingdom Brackenberry Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Brackenberry Ltd. The successful candidate will provide administrative support to the Estates Services team, ensuring the effective operation of the helpdesk, car parking, and vehicle administration processes.

Key Responsibilities:

  • Provide a first point of contact for internal and external customers, ensuring all enquiries are dealt with in a courteous, timely, and professional manner.
  • Assist and provide day-to-day administrative support to the wider Estates team, including the processing of purchase orders and invoices, support for contractor management meetings, and maintenance of records.
  • Implement and follow procedures to ensure the effective operation of the Estates Services helpdesk, car parking, and vehicle administration processes, feeding back to customers on progress as requested.
  • Operate the bookings system for university visitor parking reservations and organize parking books for internal and external events and conferences in liaison with other departments.
  • Maintain the university's monthly events master list in liaison with the car park controllers.

Requirements:

  • Experience of providing technical administrative support to a large multidisciplinary team.
  • Experience of providing customer-focused service.
  • Experience of document management, developing and administering support procedures.
  • Experience of operating filing systems.
  • A range of GCSEs including English Language and Maths (minimum grade C) or appropriate equivalent or significant experiential learning.
  • Excellent organization skills, accuracy, and attention to detail.
  • Experience of using a variety of IT packages, including Microsoft Outlook and Excel, and to create and maintain databases to produce reports.

Important Notes:

  • The successful candidate will be available to work immediately or at short notice.
  • The successful candidate will have the right to work in the U.K.

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