ENT Administrative Coordinator

4 weeks ago

Tunbridge Wells, Kent, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

Position Overview

An exceptional opportunity has emerged for a Band 3 Administrative Coordinator within the Clinical Administration Unit at Maidstone and Tunbridge Wells NHS Trust, specifically within the ENT division.

The ideal candidate will possess a solid array of administrative skills, including familiarity with medical terminology and proficiency in audio transcription. The ability to effectively manage your schedule and collaborate within a team environment is also essential. Applicants should exhibit confidence, self-motivation, and demonstrate strong communication and organizational abilities, along with a willingness to adapt to various responsibilities.

It is expected that candidates hold relevant qualifications in secretarial or audio typing, with prior experience in the NHS or medical field being advantageous.

A typing assessment will be part of the selection process.

Key Responsibilities

Successful candidates will be self-driven and capable of thriving in a dynamic and high-pressure setting. You should be able to showcase effective communication and organizational skills, along with a flexible approach to your responsibilities.

Relevant qualifications in secretarial work or audio typing are required, along with previous experience in administrative roles. Familiarity with the healthcare sector is beneficial but not mandatory.

About the Organization

Maidstone and Tunbridge Wells NHS Trust is a prominent acute hospital trust located in the south-east of England.

We deliver a comprehensive range of general hospital services and specialized care to approximately 600,000 residents in west Kent and East Sussex. Our workforce comprises over 8,000 full-time and part-time employees. Additionally, we provide specialized cancer services to around 2 million individuals across Kent and East Sussex through the Kent Oncology Centre.

In recent evaluations, our staff have recognized Maidstone and Tunbridge Wells NHS Trust as one of the top NHS Trusts in the country, particularly noting our supportive work environment.

We are committed to flexible working arrangements, understanding the importance of work-life balance. We encourage discussions about how we can accommodate flexible working options.

Job Duties

Upon successful completion of pre-employment checks, candidates will be contacted by our Recruitment team to arrange a start date aligned with our Corporate Inductions.

At Maidstone and Tunbridge Wells NHS Trust, we strive to cultivate an environment where every employee can achieve their full potential, with opportunities for professional growth and development. We value the unique contributions of each staff member, ensuring the highest quality of care and service for our patients. We are dedicated to being an inclusive employer, reflecting the diversity of our local communities. We welcome applications from individuals of varied backgrounds, perspectives, and experiences, celebrating the diversity of thought and ideas that enhance our Trust.

We provide support for staff with disabilities, ensuring necessary adjustments are made to help them excel in their roles. Collaborating with Access to Work, we ensure that expert recommendations are implemented promptly.

Interview Date: To be confirmed

Qualifications

Essential

  • Strong educational background
  • Proficient secretarial and audio transcription skills
  • RSA2 Level or equivalent experience

Experience

Essential

  • Extensive experience in public interaction

Desirable

  • Knowledge of medical terminology
  • Familiarity with PAS or similar systems
  • Prior administrative experience

Skills

Essential

  • Advanced computer skills (Word/Excel) and typing proficiency
  • Excellent verbal and written communication skills
  • Ability to collaborate and support colleagues as part of a team

Desirable

  • Experience in database management
  • Capability to organize and prioritize workload effectively

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