Administrative and Reception Support Specialist
4 weeks ago
Administrative and Reception Support Specialist
Salary: Competitive plus company benefits
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday – Friday, with flexible working hours
Work model: Fully onsite
Williams Lea Limited is seeking an Administrative and Reception Support Specialist to enhance our team
As a premier global provider of skilled, technology-driven business support services, Williams Lea Limited maintains long-standing partnerships with esteemed clients in various sectors, including finance, legal, and professional services. Our workforce, comprising nearly 7000 professionals worldwide, is dedicated to delivering efficient business solutions in complex and highly regulated environments.
Role Overview
In the capacity of an Administrative and Reception Support Specialist, you will play a vital role in welcoming guests, managing office supplies, coordinating meetings, and providing comprehensive administrative assistance to our client operations.
A successful candidate will possess a friendly demeanor, capable of establishing rapport effortlessly. The ability to manage urgent tasks efficiently and multitask effectively is crucial for this role. This position requires hands-on involvement and collaboration with team members to ensure exceptional service delivery.
Key Responsibilities
- Warmly greet clients and visitors, ensuring a professional atmosphere
- Manage diaries and schedules, including booking meeting rooms
- Prepare meeting spaces and arrange catering services
- Oversee mail and courier coordination
- Procure office supplies and catering as needed
- Provide IT and administrative support
Administrative Duties
- Prepare documents through scanning, printing, and binding
- Sort and distribute incoming mail, utilizing in-house scanning software
- Manage outgoing mail, including franking and courier arrangements
- Organize and maintain hard copy document storage in compliance with client protocols
- Handle expense processing and travel arrangements
- Assist with client billing and electronic payment verification
- Maintain filing and archiving systems
- Support the Office Manager with various ad-hoc tasks
- Ensure meticulous attention to detail and quality in all tasks
Personal Attributes
- Professional and adaptable approach
- Positive energy that enhances the workplace environment
- Strong desire to provide an outstanding experience for every visitor
- Effective communication skills across all business levels
- Initiative-driven with a keen eye for detail
- Ability to prioritize tasks and meet deadlines
- Proficient in database management and tracking systems
- Capable of working independently as well as part of a team
Rewards and Benefits
We are committed to supporting our employees in their professional and personal endeavors. Our comprehensive benefits package includes:
- Generous holiday allowance, in addition to public holidays
- Salary sacrifice schemes and retail vouchers
- Life Assurance and Private Medical Insurance
- Dental Insurance and Health Assessments
- Cycle-to-work scheme and discounted gym memberships
- Employee Referral Scheme
Join a global employer dedicated to providing a fulfilling, challenging, and rewarding career with opportunities for future development.
Commitment to Equality and Diversity
Williams Lea Limited values the diversity of its workforce and is committed to creating an inclusive environment. We do not discriminate based on age, disability, gender reassignment, marital status, pregnancy, race, religion, sex, or sexual orientation. We strive to foster a culture of openness, fairness, and transparency.
If you require any adjustments to facilitate your application or interview process, please reach out to us for assistance.
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