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Administrative Support Specialist

2 months ago

London, Greater London, United Kingdom Vertex Associates - Accountancy and Finance Recruitment Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Vertex Associates - Accountancy and Finance Recruitment. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and colleagues.

Key Responsibilities
  • Access Control Management: Oversee the creation, replacement, and reconciliation of building access security passes for employees, visitors, and contractors, ensuring accurate records are maintained.
  • Leaver Processing: Ensure all departing employees are processed correctly, with passes disabled in accordance with our compliance team's guidelines.
  • Facilities Management: Manage stock of day passes and visitor passes for the Reception team, facilitating a weekly audit to ensure all passes are accounted for.
  • Relationship Building: Develop and maintain strong relationships with the building's security and management teams, ensuring seamless communication and collaboration.
  • Locker Management: Manage fitness locker allocations, conduct regular audits, and order replacement keys, maintaining a tidy and organized key safe.
  • Office Administration: Issue office lockers to new employees, reallocate leavers' lockers, and maintain the Reception Admin inbox, ensuring timely responses and filing.
  • System Administration: Serve as Group Admin for Condeco room booking and RICOH Spaces desk booking systems, inputting new starter information, granting permissions, and supporting the Reception team with service updates and reporting.
Requirements
  • Previous experience as an office administrator, with facilities and Reception experience desired.
  • Proficiency in Microsoft Office suites.
  • Ability to work independently and as part of a team.
  • Excellent communication skills in both verbal and written English.
  • Ability to prioritize tasks efficiently, ensuring all deadlines are met.