Administrative Support Specialist
6 days ago
The Administrative Support Specialist will deliver exceptional administrative assistance to the department.
Key Responsibilities- Perform a variety of administrative tasks including typing, reception duties, and customer service.
- Maintain and update databases, schedule appointments, and manage filing systems.
- Organize and reserve meeting rooms, ensuring all necessary equipment is available.
- Act as the primary point of contact for the department, providing professional and courteous communication.
- Address general inquiries and clarify information related to departmental operations.
Please Note: The vacancy may close early due to a high volume of applications.
- Assist with the preparation and distribution of meeting agendas, as well as taking and distributing minutes and action notes.
- Follow up on action points from meetings to ensure timely completion.
- Support various projects within the service as directed.
- Provide cross-cover for administrative team members and temporarily assume the Team Lead's responsibilities when necessary.
- Guide and mentor less experienced staff in their administrative tasks.
- Ensure departmental databases are maintained accurately and promptly, assisting with data collection as needed.
- Deliver excellent customer service to ensure timely and relevant support to all service users.
- Perform any other reasonable duties required for the efficient operation of the service.
The Integrated Local Services directorate offers a comprehensive range of community and inpatient health services for adults. Our services are designed to meet the needs of the local communities, providing care in various settings including health centers and community locations.
We collaborate closely with inpatient teams and other services to ensure a holistic approach to patient care.
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