Executive Assistant

7 days ago

Richmond, Greater London, United Kingdom Allocate Full time

About the Role

The Executive Assistant will provide high-level administrative support to the UK & Ireland Managing Director and President – International. This includes managing their diary, coordinating travel, and processing expenses. The successful candidate will be highly organized, with experience managing senior stakeholders and a customer service orientation.

Key Responsibilities

  • Support the UK & Ireland Managing Director and President – International in delivering the UK&I's overall objectives.
  • Manage the diary, booking meetings, distributing agendas, and preparing travel itineraries.
  • Assist with expenses, including purchase orders and vendor maintenance.
  • Provide project administration support as required.
  • Attend management meetings and take down actions/outstanding issues.
  • Draft and proof-read correspondence on behalf of the UK & Ireland Managing Director and President – International.
  • Manage office/facilities for the UK Head Office in Richmond.
  • Act as secretary to the National Customer User Group.

Requirements

  • PA or secretarial experience in a busy office environment.
  • Experience with diary management and arranging travel.
  • IT Literate with high level of experience using Microsoft Office.
  • Efficiency, good organizing, time management, planning, and prioritization skills.
  • Good interpersonal and communication skills.

About Allocate

Allocate is a global company with a mission to improve healthcare by enabling a world where patients receive the best and safest care possible. We are looking for a highly organized and experienced Executive Assistant to join our team.

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