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Executive Assistant
2 months ago
About the Role
The Executive Assistant will provide high-level administrative support to the UK & Ireland Managing Director and President – International, ensuring seamless execution of their duties and responsibilities.
Key Responsibilities
- Manage the diary and calendar of the UK & Ireland Managing Director and President – International, ensuring timely and efficient scheduling of meetings and appointments.
- Coordinate travel arrangements, including booking flights, hotels, and transportation, as well as preparing itineraries and expense reports.
- Provide administrative support for projects and initiatives, including data entry, document preparation, and communication with stakeholders.
- Assist with event planning and coordination, including venue selection, catering, and logistics.
- Maintain accurate records and files, both physical and digital, and ensure confidentiality and discretion when handling sensitive information.
- Develop and maintain relationships with internal and external stakeholders, including vendors, partners, and clients.
- Perform other administrative tasks as required, including answering phone calls, responding to emails, and providing general support to the team.
Requirements
- Proven experience as an Executive Assistant or in a similar role, with a strong track record of providing high-level administrative support.
- Excellent communication and interpersonal skills, with the ability to build strong relationships with stakeholders at all levels.
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Ability to maintain confidentiality and discretion when handling sensitive information.
- Flexibility and adaptability, with the ability to work in a fast-paced environment and respond to changing priorities.
About Allocate
Allocate is a leading provider of healthcare operations software and services, dedicated to improving patient safety and outcomes. Our team is passionate about delivering innovative solutions that meet the needs of our clients, and we are committed to excellence in everything we do.
