Administrative Support Specialist
2 weeks ago
Are you interested in a role within the public sector? If you possess strong administrative capabilities, we invite you to explore this opportunity with Brook Street as an Administrative Support Specialist.
About the Position:
This is a full-time, ongoing temporary role where you will provide essential administrative assistance to the Talent Acquisition Recruitment (TAR) Team, ensuring a high-quality experience for both clients and candidates.
Key Responsibilities:
- Provide comprehensive administrative support for recruitment activities, including managing email communications, coordinating job interviews, and overseeing occupational health assessments.
- Ensure timely follow-up on compliance-related information.
- Accurately input data and manage contractual paperwork and new starter documentation related to work eligibility.
- Assist Recruitment Coordinators in fulfilling vacancies in alignment with key performance indicators (KPIs).
- Maintain up-to-date and precise records in spreadsheets and filing systems, both electronic and manual.
- Serve as a point of contact, utilizing a query management system to log and address inquiries received through various channels (e.g., phone, email, in-person).
Skills and Qualifications:
- Exceptional communication skills, both verbal and written, with the ability to convey information clearly and concisely.
- Proven ability to work collaboratively within a team, demonstrating tact and diplomacy when interacting with colleagues across various levels of the organization.
- Awareness of personal role boundaries and the ability to seek guidance when necessary.
- Strong attention to detail and the capability to follow established processes and best practices.
Experience:
- Background in HR or recruitment within a busy office setting, adept at managing conflicting deadlines and priorities.
- Experience in customer service or administrative roles, including maintaining electronic and paper-based systems and organizing meetings.
- Proficiency in Microsoft Office applications (Outlook, Word, Excel) and familiarity with utilizing the internet for report generation and correspondence.
What We Value:
- A keen eye for detail and accuracy in all tasks.
- Strong IT skills and familiarity with Microsoft software, including Excel and PowerPoint.
- Ability to work independently as well as collaboratively within a team environment.
Diversity and Inclusion:
At Brook Street, we are committed to fostering a diverse workforce and an inclusive culture where every individual feels valued and empowered to achieve their best.
We encourage candidates from all backgrounds to apply and welcome discussions regarding any reasonable adjustments needed throughout the application process.
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