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Administrative Support Specialist
3 months ago
Position Overview
Part-time Role: 15 hours per week
We are seeking a dedicated Administrative Support Specialist to become a vital member of our administrative team. This role is essential in providing comprehensive support to our healthcare professionals, ensuring the smooth operation of our services.
The ideal candidate will be a proactive team player, capable of working independently while delivering high-quality administrative assistance to our healthcare teams.
Important Note:
All staff members are encouraged to be fully vaccinated against COVID-19 to ensure the safety of our patients and colleagues.
Key Responsibilities
The successful applicant will be responsible for delivering a full range of administrative and secretarial support. Key responsibilities include:
- Managing Electronic Patient Records (EPR) systems, specifically SystmOne.
- Creating documents using Microsoft Office applications.
- Coordinating meetings and appointments.
- Drafting patient correspondence.
- Organizing meetings, including minute-taking.
- Handling procurement tasks and general administrative duties such as filing and photocopying.
The candidate must maintain confidentiality while demonstrating the ability to work autonomously, communicate effectively, and collaborate within a team. Strong organizational skills and the ability to prioritize tasks to meet deadlines are essential.
Work Schedule
The working hours for this position are Thursday and Friday, totaling 15 hours per week.
About Our Organization
We are a specialized NHS Foundation Trust dedicated to providing community, mental health, and learning disability services. Our mission is to empower individuals to achieve their potential and thrive within their communities by delivering high-quality care at the right time and place.
We value diversity and encourage applications from all individuals, ensuring our workforce reflects the communities we serve.
Commitment to Safeguarding
We are committed to safeguarding the welfare of children, young people, and vulnerable adults, and we expect all staff and volunteers to share this commitment.
Application Process
We reserve the right to close this vacancy before the advertised closing date if necessary. We encourage interested candidates to submit their applications promptly.
For a comprehensive overview of the role, please refer to the attached supporting documents.
Personal Attributes
Essential
- Flexibility to meet the demands of the role.
- A responsive and proactive approach.
- Professional appearance suitable for the environment.
- Ability to travel as required for the role.
Qualifications
Essential
- NVQ Level 3 or equivalent qualification, or demonstrated competency at this level.
Experience
Essential
- Recent experience in a secretarial or administrative role, including copy and audio typing.
- Proficiency in using Microsoft Office applications.
- Experience in managing diaries and arranging meetings.
- Ability to work effectively within a team and independently.
- Understanding of the importance of confidentiality.
Desirable
- Experience in a healthcare or caring environment.
- Experience in public-facing roles.
