Administrative Officer
2 days ago
We are seeking an experienced Administration Officer/Medical Secretary to join our team at South West Yorkshire Partnership NHS Trust. The successful candidate will provide administrative support to our clinical teams, including managing diaries, formatting and typing documents, and providing reception cover.
Key Responsibilities- Provide administrative support to clinical teams, including managing diaries and formatting documents
- Take and make phone calls, book appointments, and take prescription requests
- Take minutes of weekly professional meetings and provide administrative support to the team
- Work flexibly to meet the needs of the service and develop good working relationships with colleagues
- Work within well-established departmental and Trust policies, procedures, protocols, and guidelines
- Ability to be flexible to meet the demands of the post
- Responsive attitude and approach
- Dress appropriately for the environment
- Ability to travel around the Trust as appropriate to role
- NVQ level 3 (or equivalent qualification) or, RSA III
- Recent Secretarial or administrative experience and copy or audio typing
- Note or minute taking
- Using email, maintaining and updating paper and electronic diaries, arranging meetings
- Using Microsoft Word and other Microsoft applications, Excel, Outlook, PowerPoint, etc.
- Working as an effective team member with minimum supervision
- Working in a busy environment with competing demands
- Understanding of the need to maintain strict confidentiality
- Using a degree of initiative
- Organising and prioritising own tasks in order to meet deadlines
We are a specialist NHS Foundation Trust that provides community, mental health, and learning disability services for the people of Barnsley, Calderdale, Kirklees, and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.
Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non-clinical services who work hard to make a difference to the lives of service users, families, and carers.
We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.
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