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Administrative Support Specialist
3 months ago
Are you interested in a role within the public sector? Do you possess strong administrative capabilities? If so, we invite you to consider the position of Administrative Support Specialist with Brook Street.
We encourage applications from recent graduates.
- Location: NHSBT - Barnsley Blood Centre
- Hours: Monday to Friday
- Compensation: £11.44 per hour
- Temporary position with potential for extension
- Full-time office-based role
This is a temporary opportunity with the possibility of extension based on business needs.
Role Overview
In this role, you will provide essential administrative assistance to the Talent Acquisition Recruitment (TAR) Team, ensuring an exceptional experience for both clients and candidates. Your key responsibilities will include:
· Performing administrative tasks to support recruitment efforts, including managing email communications, coordinating job interviews, and facilitating occupational health assessments, as well as following up on compliance-related information.
· Data entry, management of contractual documents, and processing new hire paperwork related to work eligibility.
· Assisting Recruitment Coordinators in fulfilling their vacancies in alignment with our key performance indicators, ensuring that all records and spreadsheets are accurate and up-to-date, handling phone communications, and maintaining both manual and digital filing systems.
· Serving as a point of contact, utilizing our query management system to log and address inquiries received through various channels (e.g., phone, email, in-person, and self-service).
You will be expected to manage inquiries promptly, recognizing when to escalate issues to the appropriate team while maintaining a flexible and collaborative approach.
Required Skills and Competencies
- Ability to communicate clearly and effectively in plain English, both verbally and in writing.
- Proven ability to work as part of a team, relating to colleagues at all levels with professionalism and respect.
- Understanding of your role's boundaries and knowing when to seek assistance.
- Capability to follow written guidelines and ensure that services provided adhere to established processes and best practices, with a keen attention to detail.
- Ability to prioritize tasks and take ownership of delivering results within set timelines, even amidst changing priorities.
Experience and Knowledge
- Experience in HR or recruitment within a fast-paced office environment, managing competing deadlines and priorities.
- Background in customer service or administrative roles, including maintaining and updating both electronic and paper-based systems and organizing meetings.
- Proficient in Microsoft Office applications (Outlook, Word, Excel) and adept at using the internet for generating reports, letters, presentations, and spreadsheets.
Experience with IT systems for producing timely, professional, and accurate reports and correspondence is preferred.
What We Seek
- Meticulous attention to detail.
- Strong spelling and grammar skills.
- Familiarity with Microsoft Office tools such as Excel, PowerPoint, and Outlook.
- Ability to work independently as well as collaboratively within a team.
- Prior experience in an administrative capacity.
- Robust IT skills.
Commitment to Diversity:
At Brook Street, we value the diversity of thought and experience within our organization, believing it leads to exceptional outcomes. We are dedicated to fostering a diverse workforce and an inclusive culture where every individual feels valued and empowered to reach their full potential.
Brook Street is recognized as a Disability Confident Leader and has achieved Gold Award status from the Defence Employer Recognition Scheme.
We are committed to supporting candidates with disabilities or veterans through our Guaranteed Interview Scheme, ensuring that those who meet the criteria for the role are given an opportunity for an interview.
If you identify as a candidate with a disability or as a veteran, we encourage you to connect with us through our website, where you can express your interest in this role. We are dedicated to engaging with you throughout the application process and discussing any reasonable adjustments needed to ensure your comfort and accessibility.
We look forward to your application.
