Logistics Office Coordinator

4 weeks ago


Rochdale, Rochdale, United Kingdom Wincanton Full time

We are seeking three dedicated Transport Office Administrators to join our team at Wincanton. In this role, you will report directly to the Transport Team Manager and play a crucial part in overseeing the briefing and debriefing processes for drivers and transport support staff, ensuring adherence to company protocols. Your efforts will contribute to delivering an efficient service that meets operational targets on a weekly and monthly basis through effective scheduling.

Shift Details: Alternate weekly shifts, including both day and night schedules from 6am to 6pm and 6pm to 6am.

Compensation: £25,834 per annum

Key Responsibilities:

  • Work on a 4 on 4 off rotation of day and night shifts, operating between the hours of 6-6.
  • Enter daily run sheets into spreadsheets and web-based systems.
  • Organize and maintain transport-related documentation.
  • Perform general administrative tasks related to transport operations.
  • Prepare and distribute daily and weekly reports as required.
  • Conduct briefings for drivers at the beginning of each shift, sharing planned requirements and performance updates.
  • Assist in the fleet recovery and maintenance planning.
  • Report all vehicle defects, including accidents, and coordinate with external recovery agents.
  • Maintain effective communication with stores and suppliers, addressing any complaints or issues that arise.
  • Monitor vehicle and trip progress, adjusting delivery and collection plans as necessary while communicating effectively with the warehouse team.
  • Ensure completion of the Day 1 report and daily operations report for shift handover.
  • Guarantee that all reports are finalized and sent via email before the end of the shift or upon request.
  • Ensure compliance with the Road Traffic Act within the department.
  • Uphold Health and Safety regulations among drivers.
  • Conduct safety conversations and safety sweeps as directed.
  • Escalate incidents and accidents as necessary.

Candidate Profile:

  • Experience in an office environment is essential.
  • Proficiency in Microsoft Office applications is required.
  • Previous experience in transport operations is preferred but not mandatory.
  • Ability to perform under pressure and meet tight deadlines.
  • Flexibility in working hours is a must.
  • Self-motivated with a proactive attitude.
  • A collaborative team player who can also work independently.
  • Ambition to grow and develop within the department and the organization.
  • Strong communication skills at all levels.


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