Oncology Administrative Coordinator

3 weeks ago

Birmingham, Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

Position Overview

Are you a skilled Administrative Coordinator with a background in medical environments? We invite you to explore a rewarding opportunity within our organization. This role is situated in the BSC department and is designed for individuals who thrive in dynamic settings and are eager to showcase their expertise.

This position is ideal for a proactive individual who is enthusiastic about taking on responsibilities and demonstrating their capabilities. The role demands a high level of self-motivation and organizational skills, along with a recognized qualification in medical administration. Experience in medical secretarial duties is highly desirable. You will be part of a collaborative team, working closely with various professionals and engaging effectively with patients and their families. Strong communication and organizational skills are essential for managing the diverse tasks associated with this role.

Key Responsibilities

As an Administrative Coordinator, you will play a vital role in managing the schedules and workloads of multiple consultants. Your responsibilities will include:

  • Overseeing waiting lists for both inpatient and outpatient services.
  • Coordinating patient appointments and clinic bookings.
  • Organizing and managing consultants' diaries.
  • Documenting meeting minutes as required.
  • Composing clinic correspondence and responding to patient inquiries.

This position is crucial for ensuring a seamless patient experience from initial referral through treatment. You will also provide support to colleagues during their absences.

About Our Organization

Birmingham Women's and Children's NHS Foundation Trust is a pioneering institution in the UK, dedicated to delivering exceptional healthcare services to women, children, and families. Our integrated approach enhances care delivery and fosters advancements in specialized treatments.

Birmingham Children's Hospital is renowned for its expertise in pediatric care, while Birmingham Women's Hospital is recognized for its comprehensive maternity and gynecological services.

Our Trust is committed to fostering an inclusive and diverse workplace, encouraging applications from individuals of all backgrounds who meet the qualifications for this role.

Required Skills and Qualifications

Essential Skills

  • Proficient understanding of medical terminology.
  • Strong English language and numeracy skills.
  • Ability to work independently when necessary.
  • Effective time management capabilities.
  • Capacity to perform under pressure.
  • Highly motivated and adaptable.
  • Enthusiasm for professional development.
  • Experience in managing waiting lists.

Desirable Skills

  • Familiarity with hospital management systems.
  • Knowledge of departmental terminology.

Qualifications

Essential Qualifications

  • AMSPAR Diploma or equivalent qualifications, or a minimum of two years of medical secretarial experience.
  • Level 2 RSA/OCR word processing/typing qualification or equivalent experience.

Desirable Qualifications

  • Level 3 word processing/typing qualification.

Knowledge and Experience

Essential Knowledge

  • Experience in medical secretarial roles.
  • Proficiency in audio typing.
  • Excellent telephone communication skills.
  • Computer literacy and attention to detail.
  • Ability to manage diaries and work under pressure.
  • Strong organizational skills and accuracy.
  • Team-oriented with the ability to use initiative.

Desirable Knowledge

  • Enjoyment in working within a healthcare setting.

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