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Clinical Administrative Coordinator

2 months ago

Birmingham, Birmingham, United Kingdom Birmingham Women's and Children's NHS Foundation Trust Full time

Position Overview

The Gynaecology Directorate is seeking full-time Band 4 Clinical Administrative Coordinators to deliver comprehensive, reliable, and confidential administrative support to the clinical teams within this specialized area.

The successful candidates will join a dedicated administrative team, collaborating within subspecialties such as oncology, endometriosis, and fertility services, supporting consultants and their clinical teams.

We are in search of experienced coordinators who are highly motivated and committed to their roles. It is essential that applicants possess the ability to work independently while also collaborating effectively with other administrative staff and departments. Candidates should demonstrate strong organizational skills, excellent communication abilities, and the capacity to prioritize tasks while maintaining a high level of accuracy and understanding of patient confidentiality and rights.

Key Responsibilities

This Trust serves as a center of excellence in specialized healthcare for women, children, and their families in the West Midlands. As a prominent regional center, we offer numerous specialized services for the West Midlands and beyond, alongside midwife-led services for our diverse local community.

Birmingham Women's and Children's NHS Foundation Trust is dedicated to providing equal opportunities in all employment aspects to every staff member and potential employee. The Trust aims to cultivate a workforce that is valued and reflects the diversity of the communities it serves, enabling the delivery of optimal healthcare services.

For further details regarding the primary responsibilities of the Clinical Administrative Coordinator, please refer to the job description and person specification.

About Us

Birmingham Women's and Children's NHS Foundation Trust is the first of its kind in the UK, established to enhance our commitment to delivering the highest quality, world-class physical and mental health care for women, children, and families. By uniting our hospitals, we ensure more seamless care and greater investment in advancing our specialized treatments and world-leading neonatal and fetal services. This integration also strengthens our voice in shaping the future of family-centered care.

Birmingham Children's Hospital is a leading specialist pediatric center with an international reputation in various fields.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, featuring the busiest single-site maternity unit, delivering over 8,200 babies annually and offering a comprehensive range of Gynaecological, Maternity, and Neonatal care.

Our Trust is committed to creating an exceptional workplace. We believe in promoting and enhancing inclusion, diversity, and equality, encouraging applications from all community sectors that meet the role's criteria, regardless of age, gender identity, disability, race, religion, or sexual orientation.

Job Responsibilities

Please refer to the attached job description and person specification for complete details regarding this opportunity at Birmingham Women's and Children's NHS Foundation Trust.

When submitting your application, ensure you provide evidence of how you meet the job description and person specification, including transferable experience, qualifications, skills, and professional registration details (if applicable).

Occasionally, we receive a high volume of applications for our roles, and in such cases, we may close the application period earlier than anticipated.

Qualifications

Essential

  • AMSPAR or equivalent vocational qualification/related work experience
  • Minimum GCSE English grade C or above
  • RSAIII typewriting/audio-typewriting or equivalent
  • ECDL or equivalent relevant experience
  • Medical Terminology to RSA level or equivalent working experience

Desirable

  • NHS Experience

Knowledge/Experience

Essential

  • Experience as a PA/Clinical Administrative Coordinator
  • Proficient in Microsoft Office Suite, including word processing, PowerPoint, database, and spreadsheet skills
  • Strong understanding of Information Governance issues and requirements

Desirable

  • Previous experience in the NHS (minimum two years)

Skills

Essential

  • Excellent verbal and written communication skills - ability to convey clear information/instructions to patients while adhering to medical ethics and etiquette.
  • Ability to perform under pressure, with a high degree of accuracy and attention to detail
  • Ability to assess priorities and meet deadlines
  • Capacity to work independently with minimal supervision
  • Understanding of patient confidentiality and rights

Approach/Values

Essential

  • Demonstrated alignment with the Trust's values and beliefs
  • Understanding of equality and inclusion practices in the delivery of this role
  • Team-oriented approach
  • Punctuality and flexibility in work hours when required
  • Ability to demonstrate a sensitive, caring attitude.