Senior Office Coordinator

6 days ago


Cardiff, Cardiff, United Kingdom Pertemps Cardiff Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to join our team at Pertemps Cardiff. As a key member of our support staff, you will provide exceptional administrative support to our Executive Team, ensuring the smooth operation of our business.

Key Responsibilities
  • Diary Management: Manage and coordinate the schedules of senior executives, ensuring timely and efficient use of their time.
  • Travel Arrangements: Arrange travel and accommodation for executives, ensuring seamless and stress-free travel experiences.
  • Secretariat Support: Provide administrative support at meetings, ensuring accurate and timely minutes, and follow-up actions.
  • Relationship Building: Develop and maintain strong relationships with internal and external stakeholders, ensuring excellent communication and collaboration.
  • Enquiry Handling: Handle enquiries and act as the first point of contact for complex matters, ensuring courtesy, confidentiality, and adherence to GDPR.
  • Business Administration: Serve as the business administrator for the management team, coordinating risk, action, decision, and issues logs, recruitment decisions, and communications.
  • Research and Preparation: Research and prepare documents, presentations, and other materials to support the work of the directorate.
  • Technical Skills: Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Requirements
  • Experience: Relevant experience in administration or PA roles, supporting senior-level managers and stakeholders, including experience with sensitive matters.
  • Skills: Excellent organizational skills, with the ability to plan, organize, and prioritize work effectively. Excellent interpersonal and verbal communication skills, with the ability to communicate professionally at all levels.


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