Personal Assistant to Chief People Officer

3 weeks ago


Oxford, Oxfordshire, United Kingdom Oxford Brookes University Full time £34,980

Position Overview

Located at our Headington campus and reporting directly to the Chief People Officer, the Executive Assistant is tasked with delivering thorough, professional, and confidential administrative assistance. This position serves as the primary point of contact for the Chief People Officer, necessitating a high degree of tact, discretion, and a friendly, positive demeanor.

Team Structure

The People Directorate supports all Facilities and Directorates, comprising around 70 staff members. The team, situated on the Headington Hill campus, offers guidance and expertise in areas such as employee relations, compensation and benefits, recruitment, diversity and inclusion, and organizational development.

Key Responsibilities

  • As the Executive Assistant to the Chief People Officer, your responsibilities will include:
  • Delivering comprehensive, professional, and confidential administrative support to the Chief People Officer (and, when necessary, the Registrar and Chief Operating Officer).
  • Preparing and compiling documents, ensuring timely submissions for major university committees.
  • Assisting the Directorate Senior Management Team with various tasks.
  • Managing electronic calendars and coordinating meetings with relevant participants.
  • Prioritizing and directing incoming communications, responding to letters and emails, and drafting replies as needed.
  • Assisting with administrative tasks as directed by the Chief People Officer, including long service awards and university pay schemes.

Required Skills and Experience

  • The ideal candidate will possess the following qualifications:
  • Strong educational background with excellent written communication skills and a solid understanding of numeracy.
  • Proficiency in Google applications, Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Proven experience in proofreading and drafting documents, with a background in financial transactions and budget monitoring.
  • Demonstrated experience as a senior PA or Executive Assistant supporting high-level executives.
  • Ability to work independently while managing sensitive corporate information.
  • Exceptional attention to detail and the capability to thrive under pressure in a dynamic office environment.

Work Environment

Based at our Headington campus, you will enjoy a vibrant campus atmosphere and a modern office setting. The campus is conveniently located and accessible via public transport. This role offers a hybrid work arrangement, with an expectation of on-campus presence 1-2 days per week.

Salary: £34,980, with annual increments up to £38,205.



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