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Senior Administrative Partner to Chief People Officer
2 months ago
Oxford Brookes University stands out as a modern and innovative institution, deeply connected to a city renowned for its rich cultural and educational heritage. We are globally recognized for our commitment to delivering high-quality education, impactful research, and an exceptional student experience. Our vision is straightforward: "shape tomorrow through our unique blend of the modern and the traditional, by embracing diversity, seeking out the new and excelling in education and research." Our people are the cornerstone of our institution, and we believe that our success in teaching, research, and knowledge exchange is directly linked to the engagement, capability, and well-being of our staff. We are dedicated to fostering an environment where individuals can develop, progress, and thrive.
The Role
Located at our Headington campus and reporting directly to the Chief People Officer, the Senior Administrative Partner will provide extensive, professional, and confidential administrative assistance. This position serves as the primary point of contact for the Chief People Officer, necessitating a high degree of tact, discretion, and a welcoming demeanor.
About the Team
The People Directorate supports all Facilities and Directorates, comprising approximately 70 staff members. This team, situated on the Headington Hill campus, offers guidance and expertise in various areas, including employee relations, compensation and benefits, recruitment, equality, diversity and inclusion, and organizational development.
Key Responsibilities
- Deliver comprehensive, professional, and confidential administrative support to the Chief People Officer (and, when necessary, the Registrar and Chief Operating Officer).
- Prepare and compile documents, ensuring timely submissions for significant university committees.
- Assist the Directorate Senior Management Team with various tasks.
- Manage electronic calendars, scheduling and organizing meetings with relevant stakeholders.
- Prioritize and route incoming communications, responding to letters and emails, and drafting replies as needed.
- Support administrative tasks as directed by the Chief People Officer, including long service awards and university pay schemes.
Required Skills and Experience
- A high standard of educational qualifications, including excellent written communication skills and a solid understanding of numeracy.
- Proficiency in Google applications and Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Experience in proofreading and drafting documents/presentations, with a background in financial transactions and budget monitoring.
- Demonstrated experience as a senior personal assistant or executive assistant supporting a senior leader.
- Ability to work independently and manage sensitive corporate information.
- A keen attention to detail, with the capability to perform under pressure in a dynamic office environment.
How to Apply
All applicants are required to complete our online application form. In the section labeled "Supporting Documents," candidates must upload their CV and a Cover Letter that demonstrates how they meet the person specification.
Benefits
As an employee of Oxford Brookes University, you will enjoy a minimum of 25 days of annual leave, increasing with service, plus 8 Bank Holidays and additional University concessionary days. We support hybrid working arrangements where feasible and ensure that you have the necessary resources to work flexibly. Our competitive pension scheme includes a significant employer contribution rate, along with financial education and a comprehensive employee assistance program. We prioritize the well-being of our employees—physically, mentally, and financially—offering a diverse benefits package to support our team.
Commitment to Equality, Diversity, and Inclusion
At Oxford Brookes, inclusivity is one of our core principles. We actively create an environment that celebrates and values diversity, providing equal opportunities for all. We are committed to recruiting from a broad talent pool and welcome applications from all qualified candidates who align with our values.
