Finance Administration Associate

3 weeks ago

Glasgow, Glasgow City, United Kingdom Safehinge Primera Full time

Job Title: Finance Assistant (Full-time, flexible working available)

Location: Hybrid working

Department: Finance

About Us:

At Safehinge Primera, we are driven by a clear mission:

Designing for a Better Tomorrow.

We are dedicated to safeguarding individuals during their most vulnerable moments. As a rapidly expanding and profitable leader in our field, we currently serve 70% of NHS Trusts and are broadening our reach in the UK, USA, and Australia with innovative products. Our commitment to excellence has earned us the Design in Mental Health - Best Product award three times.

We conceptualize, design, and deliver groundbreaking solutions that significantly enhance the quality of life in challenging environments such as educational institutions, healthcare facilities, and mental health centers. Our designs are impactful.

With a strong track record of success in creating and delivering top-tier products, we aim to achieve £30m in global revenue within the next three years, thereby increasing our positive impact. Our growth journey, which began just a decade ago, has been remarkable, and we now operate across three continents. Our continuous growth is fueled by our commitment to making a difference.

We are a dynamic organization that consistently sets high standards for ourselves. Our commitment to excellence is a collective effort.

We are looking for a knowledgeable and purpose-driven Finance Assistant to oversee the financial administration and processes for Safehinge Primera Limited and Safehinge Group Limited, collectively referred to as "SHP".

Role Overview:

This position is crucial to the Finance function's ability to generate timely and precise financial reports, which are vital for a scaling organization.

Reporting directly to the Head of Finance, this role encompasses a wide range of operational duties and necessitates a solid understanding of financial processes.

Your responsibilities will include managing daily operations within the Finance team, such as processing sales and purchase invoices, handling team member expenses (including company credit cards), reconciling bank accounts, and performing other essential balance sheet reconciliations. As our organization expands, you will also have the chance to assist with additional financial processes, fostering both personal and professional growth.

Key Responsibilities:

Execution of essential financial tasks, including:

  • Preparation and distribution of customer invoices with accurate nominal coding.
  • Conducting aged debt analysis and escalating overdue amounts to the Finance Officer.
  • Processing supplier invoices, ensuring purchase order assessments and nominal coding accuracy.
  • Resolving supplier inquiries and escalating complex issues to the Finance Officer.
  • Reconciling supplier statements.
  • Reviewing and processing team member expenses (both out-of-pocket and company credit card) to ensure compliance with business norms and proper authorization.
  • Managing the Finance mailbox to ensure timely responses to queries and escalation to the Finance Officer or Head of Finance as necessary.

What You Bring:

At Safehinge Primera, we seek individuals who will contribute positively to our organization and align with our Purpose and Values. Your experience, skills, and competencies should include:

  • Demonstrated experience in a similar role within a busy Finance team.
  • Strong organizational and prioritization abilities to manage a diverse workload effectively.
  • Foundational knowledge of accounting and bookkeeping.
  • Proficient IT skills (experience with Odoo or similar ERP systems is advantageous; proficiency in Microsoft Office and/or G-suite is required).
  • Experience in general office administration.
  • A passion for continuous improvement.
  • Strong numerical and spreadsheet skills (Excel).
  • Excellent interpersonal skills; a natural people person whose values align with ours.
  • Strong verbal and written communication skills to convey important information to stakeholders.
  • Energetic, creative, and confident demeanor.

What We Offer:

  • Competitive salary.
  • Annual leave increases with length of service.
  • Access to cycle-to-work and electric vehicle salary sacrifice programs.
  • Employee Assistance Programme.
  • Peer recognition program.
  • Discounted gift cards.
  • Opportunities for career development within a fast-growing SME.

Please note that while we have outlined the key responsibilities and outputs required for this role, our dynamic and fast-paced organization may lead to changes and evolution in responsibilities over time.

At Safehinge Primera, we prioritize teamwork over titles. We welcome applications from all segments of the community and individuals from diverse backgrounds. We are committed to fostering an inclusive workplace that values differences, enabling everyone to perform at their best.

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