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Finance Administrative Assistant
1 month ago
Job Description Finance Administrative Assistant Location Glasgow G :
Thomas Robinson Architects is a busy Architectural Practice working throughout Scotland. We are recruiting for a Finance Administrative Assistant to join our team. In this role you will be liaising closely with our Head of Finance and the Office Manager.
The successful candidate will be responsible for the following:
- Providing assistance to the Head of Finance and engaging in finance related activities for the office as a whole
- Maintaining, and updating all project finance, project time and project resource related software
- Assisting in the scheduling of project resources at RIBA Workstage level
- Assisting with reporting project time and project progress on a weekly and monthly basis to support operational management of the practice
- Liaising with Architects on Time Sheet management
- Assisting with preparation for workload meetings and producing monthly workload reports
- Assisting with monthly invoice preparation and production
- Processing of business receipts and supplier invoices
- Liaising with our bookkeeper in relation to above and adhering to VAT Return deadlines
- Assist with general office administrative tasks as and when required
- Answering phone calls
Skills, experience, qualifications, and attributes required:
- A background in financial administration is essential
- Three years previous experience of working in an office is preferred
- Office 365 proficient (especially excel)
- Ability to work seamlessly between different software types
- Clean Driving Licence and own car required
- A flexible and proactive attitude
- Excellent attention to detail
- Process orientated
- Good communicator and team player
- Ability to prioritise workload and to work to deadlines
- Full training in the RIBA (Royal Institute of British Architects) project process and fee structure will be given
Hours:
· per week
· Monday-Thursday or Monday-Friday
Salary:
· Competitive relating to experience
· Holidays - Standard Pro Rata
Start Date:
· As soon as possible
Other:
- As part of the selection process, we will ask you to undertake a Management Styles Quiz
- This is a fully office-based role, and you must be able to commute by car to G63 0EU
Education:
· Certificate of Higher Education
Applications
- All applications should be emailed to - please include Finance Administrative Assistant and your name in the subject line
Job Types: Full-time, Part-time
Expected hours: per week
Benefits:
- Company pension
- Free parking
- On-site parking
Ability to commute/relocate:
- Glasgow, G63 0EU: reliably commute or plan to relocate before starting work (required)
Education:
- Certificate of Higher Education (preferred)
Experience:
- Office: 3 years (preferred)
Work Location: In person
Application deadline: 21/06/2024Reference ID: Finance Administrative Assistant
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