Office Coordinator

3 weeks ago

Colchester, Essex, United Kingdom GP Primary Choice Full time
About the Role

GP Primary Choice is seeking an Office Coordinator to become a vital part of our dynamic project team. This position is offered on a part-time basis, requiring 30 hours per week, under a fixed-term contract with potential for extension. The primary aim of this role is to optimize resources within a healthcare practice, ensuring that patients are directed to the most suitable clinician, enhancing accessibility, and streamlining administrative functions.

Main Responsibilities
  • Deliver comprehensive administrative and clerical support to project managers.
  • Maintain effective communication with team members.
  • Assist practice staff in implementing operational enhancements proposed by project managers.
  • Conduct practice audits to optimize resources and align with capacity and demand.
  • Draft project plans and documentation for executive leadership and healthcare practices.
  • Regularly manage and update project action logs.
  • Revise or establish practice policies and protocols as necessary.
  • Collaborate with staff from various GP practices to ensure adherence to organizational policies.
  • Oversee daily tasks and responsibilities, including managing correspondence.
  • Support office systems, including both physical and digital filing.
  • Perform additional administrative duties as required.
About the Candidate

We are looking for an organized individual who thrives in a fast-paced environment where each day presents new challenges. The ideal candidate will possess:

  • A solid understanding of various administrative processes and organizational responsibilities.
  • Basic proficiency in IT applications, including Outlook, Word, and PowerPoint.
  • Experience with Systm One and EMIS is advantageous but not mandatory, as training will be provided.
  • Self-motivation and a proactive mindset.
  • Exceptional organizational and planning abilities.
  • The capacity to prioritize tasks effectively.
  • Experience in primary care is a plus but not essential.
About Us

GP Primary Choice Ltd is a primary care provider in North East Essex, owned by a consortium of local GP practices, serving over 360,000 patients. We are committed to delivering high-quality healthcare services and have recently been recognized as 'Good' following a regulatory inspection. Our mission is to leverage our collective resources and expertise to successfully bid for local healthcare services, ensuring that essential work is maintained and developed within local practices for the benefit of patients and the healthcare system.

Disclosure and Barring Service Check

This position is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, necessitating a Disclosure submission to verify any prior criminal convictions.

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