Accounts Payable Specialist
3 weeks ago
Immediate Opportunity | Full-Time Position (40 Hours Weekly)
We are looking for a detail-oriented professional to join our vibrant Finance team as a Finance Assistant.
ROLE OVERVIEW
As a Finance Assistant, your responsibilities will include:
- Managing the receipt, organization, and updating of all Accounts Payable invoices, credit notes, and payments.
- Understanding the Chart of Accounts to accurately code all Accounts Payable transactions.
- Ensuring timely payment of authorized invoices at month-end.
- Matching authorized Purchase Orders and delivery dockets with supplier invoices, ensuring accuracy in calculations.
- Verifying that all supplier invoices are duly approved and correctly processed in the Accounts Payable system.
- Preparing timely payments to suppliers, optimizing credit facilities and capturing entitled discounts.
- Maintaining the Accounts Payable Ledger with precision.
- Confirming that all invoices processed are legitimate contractual obligations of the hotel.
- Transferring all invoices to the Accounts Payable ledger weekly.
- Ensuring batch totals of processed invoices are accurately recorded by the system.
- Reconciling subsidiary accounts payable ledger with the general ledger control total daily.
- Producing Proposed Payment Schedules for the Financial Controller's approval by the 20th working day of each month.
- Organizing and filing all unpaid and paid invoices systematically by supplier accounts.
- Facilitating prompt payment of due invoices, leveraging cash discounts for early payments at month-end.
- Submitting the accrual summary to the Financial Controller on the last day of the month for G/L incorporation.
- Timely verification of room travel agency commission claims in collaboration with Front Office and Reservations.
- Timely verification of Events agency commission claims in conjunction with the Events team.
- Executing all directives from Senior Management efficiently.
The above job description serves as a guideline and is not exhaustive of the duties associated with the role.
Essential Skills, Knowledge, and Experience
- Prior experience in a similar role within a 4/5-star environment is preferred.
- Proficient in relevant systems such as Microsoft Office, Sun, and Opera.
- Professional demeanor with a customer-focused approach.
- Exceptional communication skills, both verbal and written.
- Able to work collaboratively within a team and independently.
- Demonstrates ownership and accountability for work responsibilities.
Interpersonal Skills and Experience
The ability to engage with guests and staff to project a positive image of the hotel while maintaining high standards of work under pressure.
ABOUT THE AMPERSAND HOTEL
Located in the heart of Kensington, The Ampersand Hotel is a privately-owned luxury establishment that blends contemporary design, exceptional service, and modern technology within a historic 1888 building. Inspired by Victorian values of discovery and wonder, we offer a unique experience in a cosmopolitan, 111-room boutique hotel, complete with a bar, restaurant, and drawing rooms, ensuring comfort and warmth in the 21st century.
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